09/30/2026
TOWN OF TERRA NOVA
1 RIVER ROAD
TERRA NOVA, NL
A0C 1L0
Phone 709-265-6543 Fax 709-265-6533
Email: [email protected]
SNOW CLEARING CONTRACT
I,________________________ of ________________________________
(name) (business and address)
Newfoundland and Labrador do hereby declare for:
Seasonal rate of _____________________total including HST.
Type of equipment to be used: _______________________________
I am responsible for clearing away snow for the Town of Terra Nova for the contract period from November 29, 2026 to April 3, 2027 and I agree to the following conditions:
1. In case of emergencies, I will clear any specific road or lane on request.
2. I will not clear any private driveways while working on Council time.
3. I will clear snow away from the Fire Hall/Municipal Building after every 5 - 10 cms of snowfall, 24 hours around the clock.
4. Fire Hall/Municipal Building to be cleared within 2 hours of the Dept of Transportation plow clearing the roads.
5. Eddie Eastman Hall parking lot and the Church Lane to be cleared within 24 hours of snowfall unless directed by Council.
6. I will clear snow (shovel) away from the Fire Hall/Municipal Building, the Eddie Eastman Hall, church, doors, ramps, and entrance ways. Also, including garbage can area by town office ramp.
7. Salt and sand around parking lots, doorways and walkways as needed or deemed necessary by council.
8. I will clear snow (shovel) a path from back door of the fire department to the outdoor heat pump located on the back patio. Also, a path to the outdoor heat pump located at the Eddie Eastman Hall.
9. I will clear snow away from 0.164 kms on Sparkes Lane within 2 hours of the Dept. of Transportation plow clearing the roads.
10. I am responsible for any damages done to private properties/persons.
11. I will be responsible and make sure I have sufficient insurance to cover any damages done to private properties/persons. A copy of insurance to be provided upon request. I must carry the minimum insurance of $2,000,000 on commercial general liability and $2,000,000 on equipment liability.
12. I will make sure that my machine will be always operated by a licensed/certified driver during the contract period.
13. If my machine cannot handle accumulated amount of snow, I will engage another contractor at no extra cost to the Town of Terra Nova.
14. Access to a back up piece of equipment if needed.
15. Council reserves the right to determine when snow clearing is necessary.
16. Any individual or business that provides snow plowing or removal service will need to acquire Workers Compensation insurance and provide proof of coverage. I will also supply a letter of good standing from WHSCC.
17. At the end of the contract, it would be reviewed by both parties, if agreed there would be the possible option to renew the contract for a second year. If an increase was required, it would have to be under the following terms.
Pricing shall remain in effect for the initial one (1) year term of the Agreement.
The Contracted Supplier may request a pricing adjustment for the second-year renewal term. Requests for pricing adjustments must be submitted in writing to the Town of Terra Nova, accompanied by supporting documentation to justify the increase, not later than thirty (30) days prior to the pending date of renewal. The requested pricing adjustment shall not exceed the Consumer Price Index (CPI) percentage change for the province specified for the “Services”
Product Group of the following Statistics Canada table (1) for the twelve (12) month period immediately preceding the request for pricing adjustment (2) : Consumer Price Index by Product Group.
The Town of Terra Nova does not bind itself to accept the lowest or any tender for this project, please submit your bid by one of the following methods Hand deliver to Town Office at 1 River Road on the regular scheduled business hours or drop off at the town office drop slot in the door.
