12/26/2019
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1. Call for Board of Directors Nominations.
2, Call for Executive Officers Nominations.
3. Submission Instructions.
3.A. Elected Director (Program Committee Chair)
3.B. Elected Director (Membership Committee Chair)
3.C. Elected Director (Outreach Committee Chair)
3.D. Elected Director (Audit Committee Chair)
3.E. President
3.F. Vice-President
3.G. Secretary
3.F. Treasurer.
4. Copy and Paste nominations for each position and send through Direct Messaging.
5. Position Descriptions. (ref. Proposed DRAFT By-Laws)
Article IV: Board of Directors
Section 1. The Board of Directors shall be comprised of the Alumni Association Officers, 4 Elected Directors, a Past President and 2 Appointed Directors, to provide an opportunity for all segments of the Alumni Association to be represented. The term of office for an Elected Director shall be a 4-year term with a staggered turnover to provide continuity in the governance of the Alumni Association. The Past President shall have a one-year term; the position will help continuity of Alumni Association leadership in a mentoring capacity. The term of office for Appointed Directors shall be one year. The incoming President recommends individuals to be Appointed Directors, subject to the approval of the Board of Directors. Directors may be re-elected or re-appointed for additional terms.
Section 2. The Alumni Association shall hold elections annually such that the new and continuing Officers and Directors are installed in December.
Section 3. Directors shall be charged to support the mission and goals by serving as an Alumni Association Committee Chair. Elected and Appointed Directors will serve with the Officers of the Alumni Association under the supervision of the President or ranking officer, and shall have a vote on matters of Alumni Association business in the same manner as the officers.
Section 4. The Board of Directors shall have power to fill vacancies of the Officers and Elected Director positions provided that Officers and Elected Directors so selected shall serve until the next annual election only, at which time the vacancy shall be filled in the manner herein prescribed for other vacancies occurring in the regular course.
Section 5. The Board of Directors shall meet regularly for the transaction of business and members thereof shall constitute a quorum. (See Voting & Quorum, Article XI) The President on his/her own initiative may call special meetings of the Board of Directors. Conduct of business utilizing teleconferencing is permitted.
Section 6. The Board of Directors approves the establishment, disestablishment or continuance of Committees that may be recommended by the President. (See Committees, Article VI)
Article V: Officers
Section 1. The Officers of the Alumni Association shall consist of President, one or more Vice President(s), Secretary, and Treasurer and shall be elected by the Alumni Association membership for a one-year term. Officers may succeed themselves in office if duly elected by the membership for additional terms. Officers are voting members of the Board of Directors. If there is more than one Vice President, one shall be designated as the 1st Vice President.
Section 2. The President shall be responsible for general supervision of the affairs of the Alumni Association and shall preside at the meetings of the Alumni Association. The President may recommend the establishment, disestablishment, restructuring or continuance of Alumni Association Committees to the Board of Directors for approval. The President shall appoint Committee Chairs and has general supervision over all Alumni Association Committees. In the absence of the President, or in the case where the President cannot complete his/her term, the duties shall devolve to the 1st Vice President, or as voted upon by the Board of Directors.
Section 3. The President shall preside at all meetings and shall sign all written contracts and obligations of the Alumni Association, with the concurrence of the Treasurer on financial obligations. The President shall obtain a legal review of all major contracts for which the Alumni Association could incur significant liability.
Section 4. The Alumni Association President shall report to the Alumni Association membership at the annual Alumni Association meeting the status of affairs of the Alumni Association at a minimum addressing: a) the financial and membership status of the Alumni Association; and b) a review of the Alumni Association’s activities for the current year.
Section 5. The Secretary shall have charge of the correspondence and records of the Alumni Association. The Secretary shall: (a) give timely notices of all meetings to all members; (b) record the proceedings of all Board and membership meetings; and (c) submit the annual report to the Board of Directors during the last calendar quarter. The President may appoint an Assistant Secretary to assist the Secretary with the duties of the office and to act as the Secretary during the Secretary’s absence.
Section 6. The Treasurer shall be comptroller of the accounts of the Alumni Association under the direction of the President. The Treasurer shall: (a) make collections and disbursements under the supervision of the President as directed by the Alumni Association; (b) render monthly and annual reports as may be called for by the President; and (c) file Federal, state, and local income tax returns with a copy to be sent to the State of Georgia, Secretary of State. The accounts shall be audited annually by an audit committee of three members appointed by the President or an outside auditor prior to the submission of the annual financial report to the State of Georgia. The committee shall report to the President the results of the audit in February. (See also Finances, Article VII) The President may appoint an Assistant Treasurer to assist the Treasurer with the duties of the office and to act as the Treasurer during the Treasurer’s absence.
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