11/18/2025
Dear Pecan Estates Homeowners,
We hope you’re doing well! We’re reaching out with an important update and a friendly reminder —
we need your signed ballot!
Attached to this, you will find a ballot and the proposed amendment to modify the quorum requirements
for the Annual Meetings only. We want to assure you that this amendment
does not grant any additional authority to the Board, nor does it give the Board the power to change the covenants without an official homeowner vote.
Over the years, our HOA has struggled to meet quorum for meetings, which means we often have to recall meetings and hold elections for a new Board of Directors. This has led to increased costs and delays in conducting neighborhood business. The proposed amendment
would modify the quorum to a more reasonable level, ensuring that each annual meeting can be officially held, so we can conduct community business without the need for recalls.
Recently, we hosted a Zoom call to address any questions about the proposal, and we want to extend this opportunity — if you have additional questions, please contact our office at 918.994.6562. We’re happy to provide more information!
Make no mistake: this is an important effort that will benefit our community. A previous Board also attempted this solution but was unsuccessful, and now we need your support to make it happen.
Your vote is crucial to the success of this initiative.
Please review, sign, and return your ballot at your earliest convenience. Thank you for your participation and for being a valued member of Pecan Estates!
Warm regards,
On behalf of
Pecan Estate Board of Directors.
