11/05/2026
WOODMANCOTE PARISH COUNCIL
c/o Woodmancote Village Hall, Bushcombe Close, Woodmancote, Cheltenham, GL52 9HX [email protected]
Councillors are hereby summoned to attend an Annual General Meeting of the Parish Council to be held on THURSDAY 14th May 2026 at 8pm at the Village Hall, Bushcombe Close, Woodmancote.
Members of the public are welcome to attend.
Councillors : Chairman Cllr Nigel Adcock, Cllrs. Cheryl Agg, Stephen Bareham, Vice Chairman Trevor Jeffery, Anne Jeffery, Katie Medhurst, James Nairne, Maggie Vinson
K Taylor Clerk/RFO 6th May 2026
A G E N D A
17. Chairman’s welcome - If anyone wishes to record or film the proceedings they are asked to make themselves known to the Chairman at the start of the meeting.
18. Appointment of a chairman (Chairman to sign declaration of acceptance of office)
19. Appointment of a vice chairman
20. To receive apologies for absence
21. To receive declarations of interest/requests for dispensation
22. To agree the minutes of the meeting held on the 9th April 2026
23. Confirm Appointment of staffing committee for the financial year
24. Review of Policies – Policies which require review are as follows:
a. Terms & Conditions of Purchase (Clerk to redraft)
b. Budget Policy (Clerk to redraft)
c. Model Publication Scheme (Clerk to check current NALC document)
d. Review of Biodiversity policy - delegate Working Group to draw up Action Plan
e. Clerk is to review all policies for correction of contact details
25. Approval of the governance statements for 2025-2026
26. Approval of the accounting statements for 2025-2026
27. Approval of statements of variations
28. To receive the independent auditors report (if available)
29. Planning Consultations –
a. Ratification of comments submitted on interim planning applications:
None
b. Current Applications (late papers may be admitted)
• 26/00257/FUL Single storey extension and internal alterations Home Farm Cottage, Stockwell Lane, Woodmancote
• 26/00302/FUL DESCRIPTION: Proposed single storey extension, 4 Beverley Gardens, Woodmancote, Cheltenham
• 26/00289/FUL DESCRIPTION: Variation of Condition 2 (approved drawings) of planning approval 25/00842/FUL for Two storey and single storey extensions to dwelling (additional extension requesting approval to former permission ref. 23/00279/FUL), to change the external materials from reconstructed stone to colour render. LOCATION: 38 Pottersfield Road, Woodmancote, Cheltenham
• 26/00331/FUL DESCRIPTION: Er****on of an outbuilding, demolition of a garage, reconstruction of retaining wall, single-storey extension and ancillary works (Retrospective) Honey House , Post Office Lane, Cleeve Hill
30. Planning Decisions by TBC/Others to be noted:
• 26/00234/TCA DESCRIPTION OF DEVT. T1 Cedar tree, cut back the large low heavily weighted limb that hangs towards the house by about 5-6 metres back to upright growing branches to help keep the shape of the tree. T2 Pine, reduce the top by about 5 metres to limit the wind loading to a tall tree close to the house. T3 and T4 Lombardy Poplars, previously pollarded trees that now have rot pockets within the higher canopy that have started to shed the regrowth and trunks above them. Recently a large section fell out on to the road. Fungi visible from the ground. Reduce both trees to below the previous reduction point where viable timber is present, likely 1 -2 metres lower than before.
Haywards Stockwell Lane Woodmancote Cheltenham Gloucestershire GL52 9QG – NO OBJECTIONS
• 26/00160/LBC DESCRIPTION OF DEVT. Change roof tiles on front porch, replacement and relocation of kitchen joinery, replacement of 20th century floor tiles with a mix of carpet, engineered timber boards and vinyl, replacement of damaged window, extension in height to chimney stack and reinstatement of original fireplace layout. Replacement of boundary fencing. (Part-retrospective) Pear Tree Cottage Stockwell Lane Woodmancote Cheltenham Gloucestershire GL52 9QB – CONSENT
• 26/00159/FUL DESCRIPTION OF DEVT. Change roof tiles on front porch, replacement and relocation of kitchen joinery, replacement of 20th century floor tiles with a mix of carpet, engineered timber boards and vinyl, replacement of damaged window, extension in height to chimney stack and reinstatement of original fireplace layout. Replacement of boundary fencing. Pear Tree Cottage Stockwell Lane Woodmancote Cheltenham Gloucestershire GL52 9QB - PERMIT
31. Finance & Governance
a. Receive and approve the interim/due payments to date
b. Approve the bank reconciliation to the 30th April 2026
c. Approve the budget report to the 30th April 2026
d. To authorize any direct debit payments (mower lease)
e. To consider the current insurance schedule values for renewal of insurance PC and village hall.
f. Agree Data Protection Policy for assertion 10 of AGAR
g. To consider quotations for full building survey of the village hall
h. Locations for air quality monitors – volunteers needed
I. To sign grass cutting contract with GCC
32. Playground
The latest funding bid was unsuccessful due to high demand for funds, Council to consider 3 options:
1. To proceed with surfacing under the swings using current reserves
2. To enter a bid into the next round by 29 May for decision on 14th July using existing quotations and an increased Council contribution
3. To review scope of the project, put revised project out to tender and bid by the 4th September for decision on the 20th October
33. Date of Next Meeting
11th June 2026
Adjournment
Upon Resolution passed by the Council - members of the public and the press will be excluded to progress matters of a confidential nature. Public Bodies (Admissions to Meetings Act) 1960. Local Government Act 1972, ss 100 and 102
34. Confidential Matters
Staffing Committee to discuss temporary Assistant Clerk Role
Council to consider taking further legal advice.
