06/05/2026
SULLY AND LAVERNOCK COMMUNITY COUNCIL
CYNGOR CYMUNED ABERSILI A LARNOG
NOTICE OF ANNUAL MEETING
I hereby give notice that the Annual Meeting of the Community Council will be held on Monday 11th May 2026 at 6.30pm
All Members of the Council are hereby summoned to participate remotely in order to consider and resolve upon the matters which appear in the agenda. The community councils’ remote meetings protocol will apply.
Topic: Annual Community Council Meeting
Time: May 11, 2026 06:30 PM London
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Part 1
Agenda
1. To note attendance and receive apologies for absence.
2. To receive declarations of interest and the nature of those interests. (Relevant to items being discussed on the agenda).
3. To elect a new Chair and confirm acceptance of office (As meeting conducted via Zoom verbal confirmation of acceptance with a signed declaration provided ASAP).
4. To elect a new Vice Chair.
5. To approve the minutes of the previous meeting
6. To approve the schedules of payments
7. To approve and resolve upon the council bankers.
8. To appoint signatories to the council’s bank accounts.
9. To discuss and resolve upon the make-up of the Finance and Personnel committees and the appointment of councillors to those committees.
10. To discuss and resolve upon the regular payment schedule prepared by the Proper Officer. (This to authorise the approval of regular payments for the next twelve months).
11. To appoint representatives of external organisations (Including Sully Primary School, Chemical Advisory Board, Community Liaison Panel, One Voice Wales & Cardiff and Vale area committee).
12. To receive a report (Unless previously circulated) from the previous representatives of external bodies Sully Primary School, Chemical Advisory Board, Community Liaison Panel, One Voice Wales & Cardiff and Vale area committee).
13. Democratic Half Hour – The public are invited to ask questions on agenda items or propose items for the agenda of the next meeting. The Public will not participate in any other part of the meeting. (Time constraints apply)
14. To receive any updates from the Proper Officer and councillors and discuss and resolve upon any further actions required. (Including but not limited to Recent Meetings, Library Lease etc).
15. To approve the Community Councils accounts for the year ending 31st March 2026.
16. To discuss and resolve upon the next steps in the Community Asset Transfer process for the buildings and community field.
17. To discuss and resolve upon a donation to the Sully Village Show.
18. To discuss and agree to sign up to the Civility and Respect pledge instigated by One Voice Wales.
19. To provisionally approve the date of the next meeting of the Finance Committee as the 1st June 2026
In accordance with section 1(2) of the Public Bodies (Admission to meetings) Act 1960. In view of the confidential nature of the business to be transacted, it is advisable in the public interest that the press and public are excluded from the meeting.
Part 2
1. To discuss and resolve upon issues of a confidential nature, including but not limited to, matters of employment and any other business.
Steve Oaten. Proper Officer & Responsible Financial Officer, Sully and Lavernock Community Council
5th May 2026
