15/05/2026
MINUTES OF THE COORDINATION MEETING
Held with Hon’ble Panchayat Presidents, Vice Presidents, Panchayat Members, ADs (PRI), Sr. VAA/VAA, PAA and PDAs of all GPUs under Khamdong Block
Venue: Conference Hall, BAC Khamdong
Date: 15th May 2026
Time: 11:00 A.M.
A coordination meeting with the Hon’ble Zilla Panchayats, Panchayat Presidents, Vice Presidents, Panchayat Members, ADs (PRI), Sr. VAA/VAA, PAA and PDAs of all GPUs under Khamdong Block viz Simik-Lingzey GPU, Khamdong GPU, Sirwani GPU, Dung-Dung Thasa GPU and Chisopani GPU. Also present were CLC President, Assistant Engineer/ Junior Engineers, JEs from SGAY, BPM, SWIs, P*s, APC, BS was convened on 15th May 2026 at the Conference Hall, BAC Khamdong chaired by Shri Sherap Kazi, Hon’ble Zilla Member. The meeting was convened by BDO, Khamdong.
The programme commenced with the traditional offering of Khadas to the Chairperson of the meeting, Shri Sherap Kazi, Hon’ble Zilla Member, and all elected representatives as a mark of respect and welcome.
Thereafter, the proceedings of the meeting were carried out as follows:
Proceedings of the Meeting: -
➢ Welcome speech by Shri. Samir S***a, Panchayat Inspector, BAC Khamdong
1. Address by the Hon’ble Panchayat President, Simik-Lingzey GPU
The Hon’ble Panchayat President of Simik-Lingzey GPU delivered the welcome address and highlighted the demographic profile of the GPU including ward-wise population details, household statistics and employee details under the GPU. The President also briefed the house regarding the administrative jurisdiction and developmental activities undertaken within the GPU.
2. Address by the Hon’ble Panchayat President, Khamdong GPU
The Hon’ble Panchayat President, Khamdong GPU, presented a detailed introduction of the GPU since its establishment. The address covered geographical jurisdiction, ward-wise population and household details, functioning of the Panchayat body and details of Panchayat functionaries serving under the GPU. She also deliberated the return of SDs of the contractors being k
3. Address by Hon’ble Panchayat President, Dung-Dung Thasa GPU
The Hon’ble Panchayat President of Dung-Dung Thasa GPU presented the overall profile of the GPU including demographic particulars, geographical features, Government assets, Self Help Groups (SHGs), ICDS Centers, NGOs, youth clubs, temples/churches and details of Panchayat functionaries functioning under the GPU.
4. Address by Hon’ble Zilla Panchayat, Sirwani GPU
The Hon’ble Zilla Panchayat member representing Sirwani GPU highlighted the population profile, geographical details, Panchayat infrastructure and staff strength under the GPU. The importance of coordinated efforts between elected representatives and officials for effective implementation of developmental schemes was also emphasized.
5. Address by the Hon’ble Panchayat President, Chisopani GPU
The Hon’ble Panchayat President of Chisopani GPU discussed the establishment and developmental profile of the GPU. Discussions were also held on GPDP preparation, implementation of JJM works, MGNREGA activities, Old Age Pension, disability pension and other welfare schemes being implemented under the GPU.
6. Address by Hon’ble Zilla Panchayat, Dung-Dung Thasa
The Hon’ble Zilla Panchayat member stressed the importance of strengthening coordination between Panchayats and line departments for effective delivery of Government schemes and developmental programmes.
7. Address by Assistant Engineer, BAC Khamdong
The Assistant Engineer briefed the house regarding the status of Jal Jeevan Mission (JJM) works, ongoing developmental works ward-wise and issues related to GPDP/SD schemes/works. The importance of timely ex*****on and monitoring of works was emphasized.
8. Address by Block Coordinators/SBM Team
The SBM team elaborated on solid waste management practices, waste segregation, sanitation management and implementation of Solid Waste Management Rules. Awareness was also provided regarding applicable guidelines and community participation in maintaining cleanliness and sanitation.
9. Address by APO, BAC Khamdong
The APO, BAC Khamdong elaborated on the following points:
•Guidelines related to Viksit Bharat Gram initiatives.
•Importance and conduct of Gram Sabha meetings.
•Preparation and implementation of GPDP Plans.
•Roles and responsibilities of Gram Panchayats in developmental activities.
•Livelihood mission and strengthening of rural development programmes.
•Effective implementation of MGNREGA works in all GPUs.
The APO, further emphasized the need for maintaining transparency and accountability in ex*****on of schemes and developmental works.
10. Address by the CLC President
The CLC President emphasized the need for continuous coordination among elected representatives, officials and the Block Administration for successful implementation of public welfare schemes and developmental works. Stress was laid on strengthening coordination with BAC Khamdong and ensuring timely ex*****on of public works and schemes.
11. Address by the Block Development Officer, BAC Khamdong
The Block Development Officer, BAC Khamdong, highlighted the importance of regular coordination meetings for smooth functioning of Panchayats and proper implementation of Government programmes.
The following important issues were discussed during the meeting:
•Time-based planning and functioning of GPUs.
•Implementation of works under the 29 subjects transferred to Block.
•Disaster preparedness and identification of vulnerable and hazardous areas.
•Oil conservation measures and recent Government notifications.
•Importance of Sustainable Development Goals (SDGs) and Viksit Bharat initiatives.
•Proposed constituency-level meeting with the Hon’ble Minister.
•Requirement of permanent office land for GPUs wherever necessary.
Further, the following matters relating to JJM and developmental activities were deliberated upon:
•Updating household survey data in view of increase in households and inclusion of left-out households under water supply coverage.
•Maintenance of office environment and public-friendly office atmosphere.
•Priority to genuine beneficiaries/applicants under various schemes.
•Direction to all GPUs for maintaining updated population profiles and records.
12. Remarks by the Chairperson of the Meeting
The Chairperson of the meeting, Shri Sherap Kazi, Hon’ble Zilla Member, appreciated the active participation of all elected representatives and officials.
During his address, the Chairperson emphasized:
•Importance of coordination meetings for transparent and efficient administration.
•Need to identify drawbacks and challenges faced during Gram Sabha meetings and to find practical solutions.
•Active participation of all sections of society during Gram Sabha for identifying genuine public grievances and developmental needs.
•Need for regular review and monitoring meetings at periodic intervals, preferably once every three months.
•Identification of problems faced by GPUs and providing suitable and practical solutions for upliftment and development of GPUs.
•Adoption of innovative ideas and reforms for strengthening grassroots governance and achieving the vision of Viksit Bharat.
13. Vote of Thanks
The meeting concluded with a vote of thanks proposed by Miss Meomit Lepcha, Social Welfare Inspector (SWI), who expressed gratitude to the Chairperson, all elected representatives, officials and participants for their active cooperation and valuable deliberations.
The meeting ended with mutual understanding and commitment towards effective coordination and successful implementation of developmental programmes under Khamdong Block
