22/10/2026
HOW TO WRITE MINUTES OF A MEETING CORRECTLY
Have you ever attended a meeting and been asked to write the minutes, only to discover that you don't know where to begin? 😂
Don't worry! Today, I will teach you how to write minutes of a meeting from beginning to end, using simple explanations and practical examples.
Let's get started! 👇
1. WHAT ARE MINUTES OF A MEETING?
Minutes of a meeting are the official written record of what happened during a meeting.
They summarise important discussions, decisions made, tasks assigned, and other relevant matters.
In simple English, minutes tell us what was discussed, what was decided, who is responsible for taking action, and what happens next.
2. WHO WRITES THE MINUTES?
The person responsible for recording the proceedings of a meeting is usually called the secretary or recording secretary.
The secretary listens carefully, records important information, and organises it into a clear document.
Remember, you don't need to write down every word spoken. Focus on the important points.
3. HOW TO WRITE THE HEADING
At the beginning, state the name of the organisation, the type of meeting, the date, the time, and the venue.
Example:
GREENFIELD SECONDARY SCHOOL
MINUTES OF THE PARENTS-TEACHERS ASSOCIATION MEETING HELD ON 5 OCTOBER 2026 AT 10:00 A.M. IN THE SCHOOL HALL.
This heading immediately tells readers which meeting the document refers to.
4. HOW TO RECORD ATTENDANCE
List the people who attended the meeting and, where appropriate, those who were absent.
Example:
PRESENT
1. Mrs Grace Okafor — Chairperson
2. Mr Daniel Eze — Secretary
3. Mrs Helen James — Treasurer
4. Mr Peter Ade — Member
ABSENT WITH APOLOGY
1. Mr Samuel Obi — Member
This makes it easy to identify who attended the meeting.
5. HOW TO RECORD THE OPENING
Briefly explain how the meeting began.
Example:
1. OPENING
The meeting commenced at 10:00 a.m. with an opening prayer led by Mrs Helen James. The chairperson welcomed members and declared the