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Project Doctrack, G/F Davao Bus Building ( Old CHO Building) Magallanes Street, Davao City (2026)

06/08/2026

𝐁𝐮𝐢𝐥𝐝𝐢𝐧𝐠 𝐒𝐦𝐚𝐫𝐭𝐞𝐫 𝐈𝐧𝐟𝐫𝐚𝐬𝐭𝐫𝐮𝐜𝐭𝐮𝐫𝐞 𝐓𝐨𝐠𝐞𝐭𝐡𝐞𝐫

The 𝐎𝐫𝐢𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 𝐨𝐧 𝐭𝐡𝐞 𝐈𝐧𝐟𝐫𝐚𝐬𝐭𝐫𝐮𝐜𝐭𝐮𝐫𝐞 𝐌𝐨𝐛𝐢𝐥𝐞 𝐀𝐩𝐩𝐥𝐢𝐜𝐚𝐭𝐢𝐨𝐧 was conducted on 𝐉𝐮𝐥𝐲 𝟐𝟗, 𝟐𝟎𝟐𝟔, 𝐚𝐭 𝐭𝐡𝐞 𝐂𝐢𝐭𝐲 𝐇𝐚𝐥𝐥 𝐓𝐫𝐚𝐢𝐧𝐢𝐧𝐠 𝐇𝐚𝐥𝐥 as part of the City's continuing efforts to strengthen the digitalization of infrastructure project monitoring and management. The activity was organized to formally introduce the Infrastructure Mobile Application to its end-users and stakeholders and provide a comprehensive orientation on its functionalities.

The orientation was attended by representatives from the 𝐂𝐢𝐭𝐲 𝐄𝐧𝐠𝐢𝐧𝐞𝐞𝐫'𝐬 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐂𝐄𝐎) 𝐂𝐨𝐧𝐬𝐭𝐫𝐮𝐜𝐭𝐢𝐨𝐧 𝐃𝐢𝐯𝐢𝐬𝐢𝐨𝐧, 𝐏𝐫𝐨𝐠𝐫𝐚𝐦𝐦𝐢𝐧𝐠 𝐚𝐧𝐝 𝐃𝐞𝐬𝐢𝐠𝐧 𝐃𝐢𝐯𝐢𝐬𝐢𝐨𝐧 (𝐏𝐃𝐃), 𝐁𝐚𝐫𝐚𝐧𝐠𝐚𝐲 𝐃𝐞𝐯𝐞𝐥𝐨𝐩𝐦𝐞𝐧𝐭 𝐅𝐮𝐧𝐝 𝐃𝐢𝐯𝐢𝐬𝐢𝐨𝐧 (𝐁𝐃𝐅), 𝐂𝐢𝐭𝐲 𝐁𝐮𝐝𝐠𝐞𝐭 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐂𝐁𝐎), 𝐂𝐢𝐭𝐲 𝐏𝐥𝐚𝐧𝐧𝐢𝐧𝐠 𝐚𝐧𝐝 𝐃𝐞𝐯𝐞𝐥𝐨𝐩𝐦𝐞𝐧𝐭 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐂𝐏𝐃𝐎), 𝐂𝐢𝐭𝐲 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐨𝐫'𝐬 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐂𝐀𝐃𝐎), 𝐚𝐧𝐝 𝐭𝐡𝐞 𝐂𝐢𝐭𝐲 𝐌𝐚𝐲𝐨𝐫'𝐬 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐂𝐌𝐎).

A formal presentation and live demonstration of the 𝐈𝐧𝐟𝐫𝐚𝐬𝐭𝐫𝐮𝐜𝐭𝐮𝐫𝐞 𝐌𝐨𝐛𝐢𝐥𝐞 𝐀𝐩𝐩𝐥𝐢𝐜𝐚𝐭𝐢𝐨𝐧 were conducted, during which the system's modules, features, and operational workflow were comprehensively discussed. Participants were guided through the application's functionalities, including progress monitoring, project map navigation, project classification and accessing assigned project. The demonstration highlighted how the application facilitates real-time data capture and centralized information management, enabling authorized offices to access accurate and up-to-date project information for monitoring.

During the orientation, 𝐌𝐫. 𝐉𝐚𝐲 𝐆. 𝐏𝐚𝐧𝐚𝐥 from the 𝐂𝐢𝐭𝐲 𝐌𝐚𝐲𝐨𝐫’𝐬 𝐎𝐟𝐟𝐢𝐜𝐞 emphasized the critical role of timely, complete, and accurate data entry in ensuring the effectiveness of the system. He reminded all participating offices of their responsibility to regularly update project information, noting that consistent data recording is essential in promoting transparency and providing management with reliable information for monitoring infrastructure implementation. Particular emphasis was placed on the accurate recording and monitoring of project slippage, recognizing its significance in assessing project performance and facilitating timely corrective interventions.

Representatives from the CEO Construction Division raised concerns during the activity regarding the preparation and submission of infrastructure reports required by the City Mayor's Office (CMO) and the City Planning and Development Office (CPDO). They proposed maximizing the capabilities of the 𝐂𝐢𝐭𝐲 𝐈𝐧𝐭𝐞𝐫𝐧𝐚𝐥 𝐎𝐩𝐞𝐫𝐚𝐭𝐢𝐨𝐧𝐬 𝐒𝐲𝐬𝐭𝐞𝐦 (𝐂𝐢𝐍𝐨𝐩𝐬) by utilizing it as the primary source of project information and inspection reports, thereby eliminating the need to prepare separate reports containing substantially similar data. The proposal aims to reduce duplication of effort, improve reporting efficiency, minimize inconsistencies, and establish a single, reliable repository of project information.

Following the discussion, it was agreed that the CEO Admin Division, CMO, and CPDO and the Project Doctrack Team would conduct further consultations regarding the harmonization of reporting requirements through the CiNops System. The participating offices acknowledged that the adoption of a unified reporting mechanism would significantly improve coordination, standardize project information, and enhance consistency of infrastructure reports submitted to management.

The activity also included a comprehensive review of the existing Infrastructure Project Process. Initial discussions identified process steps that may require revision, removal, or the inclusion of additional procedures to improve efficiency and strengthen inter-office coordination. To further deliberate on these matters, a separate technical meeting will be scheduled with representatives from the BAC-Infra, CEO-PDD, CBO, CADO, and the CEO-Admin to streamline processes.

The orientation concluded with recommendations and technical discussions, reaffirming the commitment to strengthen infrastructure project monitoring through the Infrastructure Mobile Application and future developments through continued collaboration among offices.

15/07/2026

𝐌𝐨𝐝𝐞𝐫𝐧𝐢𝐳𝐢𝐧𝐠 𝐃𝐚𝐯𝐚𝐨 𝐂𝐢𝐭𝐲 𝐏𝐫𝐨𝐜𝐮𝐫𝐞𝐦𝐞𝐧𝐭: 𝐓𝐫𝐚𝐧𝐬𝐢𝐭𝐢𝐨𝐧𝐢𝐧𝐠 𝐟𝐫𝐨𝐦 𝐌𝐚𝐧𝐮𝐚𝐥 𝐭𝐨 𝐄𝐥𝐞𝐜𝐭𝐫𝐨𝐧𝐢𝐜 𝐂𝐚𝐧𝐯𝐚𝐬𝐬𝐢𝐧𝐠

“Thank you, Project DocTrack, for being our reliable partner in advancing our procurement processes,” said 𝐌𝐬. 𝐀𝐧𝐠𝐞𝐥𝐢 𝐆𝐚𝐥𝐨𝐩𝐞, 𝐀𝐬𝐬𝐢𝐬𝐭𝐚𝐧𝐭 𝐇𝐞𝐚𝐝 𝐨𝐟 𝐭𝐡𝐞 𝐁𝐢𝐝𝐬 𝐚𝐧𝐝 𝐀𝐰𝐚𝐫𝐝𝐬 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞 (𝐁𝐀𝐂) 𝐒𝐞𝐜𝐫𝐞𝐭𝐚𝐫𝐢𝐚𝐭, in her opening remarks during the 𝐂𝐨𝐨𝐫𝐝𝐢𝐧𝐚𝐭𝐢𝐨𝐧 𝐌𝐞𝐞𝐭𝐢𝐧𝐠 held on 𝐉𝐮𝐥𝐲 𝟗, 𝟐𝟎𝟐𝟔, 𝐚𝐭 𝐂𝐚𝐟𝐞 𝐑𝐢𝐨, 𝐖𝐨𝐫𝐥𝐝 𝐏𝐚𝐥𝐚𝐜𝐞.

The session brought together canvassers from the General Services Office (GSO) to gather their insights and recommendations on the procedures and protocols for manual canvassing. As Ms. Galope emphasized, in line with the city’s ongoing push for digitalization and aligned with the City Mayor's vision for modernized governance, manual canvassing will be transitioned to 𝐄-𝐂𝐚𝐧𝐯𝐚𝐬𝐬𝐢𝐧𝐠 (𝐄𝐥𝐞𝐜𝐭𝐫𝐨𝐧𝐢𝐜 𝐂𝐚𝐧𝐯𝐚𝐬𝐬𝐢𝐧𝐠).

As a key initiative partner, Project DocTrack co-facilitated the discussion alongside the GSO canvassers and the 𝐇𝐞𝐚𝐝 𝐨𝐟 𝐭𝐡𝐞 𝐓𝐞𝐜𝐡𝐧𝐢𝐜𝐚𝐥 𝐖𝐨𝐫𝐤𝐢𝐧𝐠 𝐆𝐫𝐨𝐮𝐩, 𝐌𝐬. 𝐉𝐚𝐧𝐢𝐜𝐞 𝐀𝐧𝐭𝐨𝐢𝐧𝐞𝐭𝐭𝐞 𝐆. 𝐂𝐚𝐥𝐬𝐚, 𝐂𝐏𝐀, 𝐌𝐏𝐀.

Key focus areas of the discussion included:
1. Potential challenges and concerns that may be encountered during the shift to E-Canvassing
2. Adoption of electronic signatures, which is endorsed by the Commission on Audit (COA) to support fully paperless transactions
3. Submission of supplier quotations through the Bizpage platform

Updates and features of the BAC Application were also reviewed during the meeting.

All comments, suggestions, and concerns raised by the participants were duly recorded and acknowledged for consideration.

Moving forward, a pilot testing phase will be conducted for this digitized process, with full rollout scheduled as soon as validations are completed.

02/07/2026

𝐈𝐍𝐓𝐄𝐑𝐍𝐀𝐋 𝐎𝐏𝐄𝐑𝐀𝐓𝐈𝐎𝐍𝐒 𝐃𝐈𝐆𝐈𝐓𝐀𝐋 𝐒𝐎𝐋𝐔𝐓𝐈𝐎𝐍𝐒

On 𝐉𝐮𝐧𝐞 𝟑𝟎, 𝟐𝟎𝟐𝟔, the Project Doctrack Team was invited by the 𝐃𝐚𝐯𝐚𝐨 𝐂𝐢𝐭𝐲 𝐇𝐨𝐮𝐬𝐢𝐧𝐠 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐃𝐂𝐇𝐎) to serve as resource speakers during the 𝐂𝐚𝐩𝐚𝐛𝐢𝐥𝐢𝐭𝐲 𝐄𝐧𝐡𝐚𝐧𝐜𝐞𝐦𝐞𝐧𝐭 𝐓𝐫𝐚𝐢𝐧𝐢𝐧𝐠 𝐨𝐧 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐯𝐞 𝐔𝐩𝐝𝐚𝐭𝐞𝐬 𝐢𝐧 𝐏𝐫𝐨𝐜𝐮𝐫𝐞𝐦𝐞𝐧𝐭, 𝐏𝐫𝐨𝐣𝐞𝐜𝐭 𝐃𝐨𝐜𝐭𝐫𝐚𝐜𝐤, 𝐚𝐧𝐝 𝐀𝐜𝐜𝐨𝐮𝐧𝐭𝐢𝐧𝐠 𝐒𝐲𝐬𝐭𝐞𝐦𝐬. The activity was held at the 𝐃𝐂𝐇𝐎 𝐂𝐨𝐧𝐟𝐞𝐫𝐞𝐧𝐜𝐞 𝐑𝐨𝐨𝐦 and was facilitated by 𝐌𝐫. 𝐉𝐮𝐧𝐚𝐫𝐝 𝐌. 𝐀𝐦𝐛𝐚, 𝐄𝐧𝐏, 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐯𝐞 𝐎𝐟𝐟𝐢𝐜𝐞𝐫 𝐚𝐧𝐝 𝐃𝐢𝐯𝐢𝐬𝐢𝐨𝐧 𝐇𝐞𝐚𝐝 𝐨𝐟 𝐭𝐡𝐞 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐯𝐞 𝐚𝐧𝐝 𝐒𝐮𝐩𝐩𝐨𝐫𝐭 𝐒𝐞𝐫𝐯𝐢𝐜𝐞𝐬 𝐃𝐢𝐯𝐢𝐬𝐢𝐨𝐧 (𝐀𝐒𝐒𝐃).

The training was conducted in two sessions. The morning session featured resource speakers from the 𝐆𝐞𝐧𝐞𝐫𝐚𝐥 𝐒𝐞𝐫𝐯𝐢𝐜𝐞𝐬 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐆𝐒𝐎) and the 𝐂𝐢𝐭𝐲 𝐀𝐜𝐜𝐨𝐮𝐧𝐭𝐚𝐧𝐭'𝐬 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐂𝐀𝐎), who discussed administrative updates on procurement and the Accounting System. The Project Doctrack Team served as the resource speakers for the afternoon session on the 𝐂𝐢𝐭𝐲 𝐈𝐧𝐭𝐞𝐫𝐧𝐚𝐥 𝐎𝐩𝐞𝐫𝐚𝐭𝐢𝐨𝐧𝐬 𝐒𝐲𝐬𝐭𝐞𝐦 (𝐂𝐈𝐍𝐎𝐏𝐒).

The training formed part of DCHO's continuing efforts to enhance the competency of its personnel and ensure the effective implementation of digital systems that support procurement, financial management, inventory monitoring, and administrative operations. Through this initiative, participants were provided with the latest system updates, practical guidance, and opportunities to address operational concerns encountered in their daily work.

One of the topics discussed was the 𝐂𝐢𝐭𝐲 𝐄𝐦𝐩𝐥𝐨𝐲𝐞𝐞 𝐌𝐨𝐛𝐢𝐥𝐞 𝐀𝐩𝐩𝐥𝐢𝐜𝐚𝐭𝐢𝐨𝐧 (𝐂𝐄𝐌𝐀), a mobile application designed for employees to conveniently view their salary information, monitor their accountabilities, access office announcements, and utilize features such as the Mood Tracker. During the discussion, Mr. Junard confirmed that all their personnel had successfully completed their CEMA registration. The session also highlighted the importance of keeping user information up to date to ensure seamless access and the efficient use of the application.

The session on 𝐁𝐮𝐝𝐠𝐞𝐭 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 𝐄𝐧𝐯𝐢𝐫𝐨𝐧𝐦𝐞𝐧𝐭 (𝐁𝐌𝐄) focused on the proper encoding of supplemental funds. Participants were guided by the correct procedures to ensure that financial records remain accurate and compliant with established standards, minimizing errors that may affect reporting and budget monitoring. The office also demonstrated its commitment to efficient financial planning by being among the first to submit its FY 2027 budget.

During the 𝐅𝐢𝐧𝐚𝐧𝐜𝐢𝐚𝐥 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 𝐒𝐲𝐬𝐭𝐞𝐦 (𝐅𝐌𝐒), the project Doctrack team identified a fund that exceeded its approved budget. The DCHO team was requested to review and verify the related transactions to ensure their accuracy. In response, the DCHO team clarified that a budget realignment had been made but was not yet reflected in the budget and committed to updating the records accordingly. The team was also advised to closely monitor fund utilization to prevent future budget overruns and ensure that expenditure remains within the approved budget allocation.

The training also covered the latest enhancements in the 𝐈𝐧𝐯𝐞𝐧𝐭𝐨𝐫𝐲 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 𝐒𝐲𝐬𝐭𝐞𝐦 (𝐈𝐌𝐒). Participants were oriented on newly introduced features and system improvements, as many were encountering the updates for the first time. The discussion also addressed concerns regarding distributed supplies that had not been properly recorded and the continued practice of manually requesting office supplies. In response, the Project Doctrack team demonstrated the DocMobile requesting feature, which streamlines inventory requests and promotes more accurate and efficient documentation.

The session concluded with updates on the 𝐒𝐮𝐩𝐩𝐥𝐢𝐞𝐫 𝐑𝐚𝐭𝐢𝐧𝐠 (𝐒𝐔𝐑𝐀) module, where DCHO confirmed that all required evaluations had been completed and that there were no pending ratings. This reflected the office's commitment to maintaining updated records and complying with system requirements.

The training concluded with the awarding of certificates to the Project Doctrack Team as guest speaker given by 𝐀𝐭𝐭𝐲. 𝐘𝐮𝐫𝐢 𝐁. 𝐏𝐚𝐫𝐭𝐨𝐥, 𝐌𝐒𝐜., 𝐃𝐂𝐇𝐎 𝐎𝐟𝐟𝐢𝐜𝐞𝐫-𝐢𝐧-𝐂𝐡𝐚𝐫𝐠𝐞.

Through activities such as this, the Project Doctrack Team continues to strengthen its partnership with government offices by providing technical guidance, promoting the effective adoption of digital solutions, and supporting initiatives that enhance transparency, accountability, and operational efficiency.

01/07/2026

A 𝐏𝐫𝐨𝐜𝐮𝐫𝐞𝐦𝐞𝐧𝐭 𝐔𝐩𝐝𝐚𝐭𝐞𝐬 𝐚𝐧𝐝 𝐒𝐭𝐚𝐧𝐝𝐚𝐫𝐝𝐢𝐳𝐚𝐭𝐢𝐨𝐧 𝐂𝐨𝐨𝐫𝐝𝐢𝐧𝐚𝐭𝐢𝐨𝐧 𝐌𝐞𝐞𝐭𝐢𝐧𝐠 was conducted on 𝐉𝐮𝐧𝐞 𝟐𝟒, 𝟐𝟎𝟐𝟔, at 𝐆𝐫𝐚𝐧𝐝 𝐌𝐞𝐧𝐬𝐞𝐧𝐠 𝐇𝐨𝐭𝐞𝐥 through the initiative of 𝐀𝐭𝐭𝐲. 𝐓𝐫𝐢𝐬𝐭𝐚𝐧 𝐃𝐰𝐢𝐠𝐡𝐭 𝐏. 𝐃𝐨𝐦𝐢𝐧𝐠𝐨, 𝐀𝐬𝐬𝐢𝐬𝐭𝐚𝐧𝐭 𝐂𝐢𝐭𝐲 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐨𝐫 𝐟𝐨𝐫 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐨𝐧 𝐚𝐧𝐝 𝐇𝐞𝐚𝐝 𝐨𝐟 𝐏𝐫𝐨𝐜𝐮𝐫𝐢𝐧𝐠 𝐄𝐧𝐭𝐢𝐭𝐲 (𝐇𝐎𝐏𝐄). The meeting brought together key personnel involved in procurement activities to discuss current challenges, review existing procedures, and identify opportunities to improve and standardize procurement operations.

Among the key participants were 𝐀𝐭𝐭𝐲. 𝐄𝐧𝐫𝐢𝐪𝐮𝐞 𝐉𝐮𝐧𝐢𝐨𝐫 𝐀. 𝐁𝐨𝐧𝐨𝐜𝐚𝐧, 𝐇𝐞𝐚𝐝 𝐨𝐟 𝐭𝐡𝐞 𝐁𝐀𝐂 𝐒𝐞𝐜𝐫𝐞𝐭𝐚𝐫𝐢𝐚𝐭; 𝐀𝐭𝐭𝐲. 𝐀𝐮𝐫𝐞𝐥𝐢𝐨 𝐂𝐨𝐫𝐭𝐚𝐝𝐨 𝐈𝐈𝐈 𝐁𝐀𝐂 𝐓𝐞𝐜𝐡𝐧𝐢𝐜𝐚𝐥 𝐖𝐨𝐫𝐤𝐢𝐧𝐠 𝐆𝐫𝐨𝐮𝐩 (𝐓𝐖𝐆); and 𝐌𝐫. 𝐀𝐥𝐛𝐞𝐫𝐭 𝐂𝐚𝐦𝐚𝐫𝐢𝐥𝐥𝐨 𝐆𝐞𝐧𝐞𝐫𝐚𝐥 𝐒𝐞𝐫𝐯𝐢𝐜𝐞𝐬 𝐎𝐟𝐟𝐢𝐜𝐞 𝐏𝐫𝐨𝐜𝐮𝐫𝐞𝐦𝐞𝐧𝐭 𝐃𝐢𝐯𝐢𝐬𝐢𝐨𝐧 𝐇𝐞𝐚𝐝, along with BAC SEC and TWG and procurement division personnel.

During the morning session, participants discussed the issues currently encountered in the procurement process as well as the procedures being followed to date. The existing processes for Purchase Requests (PR) and Purchase Orders (PO) were reviewed and examined step by step to determine whether certain requirements or procedures could be streamlined or removed without compromising compliance and accountability. The discussions focused on reducing processing time and improving the overall efficiency of procurement transactions.

The afternoon session continued with discussions on the Payment component of the procurement process. Participants reviewed the current payment procedures and explored measures to ensure a more efficient flow from procurement to payment processing. The importance of maintaining proper controls, transparency, and accountability throughout the procurement cycle was emphasized.

The meeting also considered the adoption of alternative modes of procurement for appropriate transactions, particularly for online subscriptions and other recurring digital services. It emphasized the need to ensure that any alternative procurement modality remains compliant with applicable laws and regulations while promoting efficiency and value for government service.

Opportunities for greater system integration to further accelerate procurement and payment transactions were also raised. Enhanced integration of systems was recognized as a key initiative in improving monitoring, tracking, and reporting while ensuring that responsibilities of the concerned offices are clearly reflected throughout the process

In addition, participants reviewed new updates and initiatives aimed at strengthening procurement operations and promoting standardization across offices. These initiatives are expected to contribute to a more efficient, transparent, and accountable procurement system that supports the timely delivery of services and organizational objectives.

The meeting concluded with a shared commitment among participants to pursue continuous process improvements and develop recommendations that will help streamline procurement procedures while upholding the principles of good governance, transparency, and accountability.

22/06/2026

𝐒𝐭𝐫𝐞𝐧𝐠𝐭𝐡𝐞𝐧𝐢𝐧𝐠 𝐒𝐲𝐬𝐭𝐞𝐦𝐬: 𝐏𝐎𝐏𝐒 𝐏𝐥𝐚𝐧 𝐎𝐫𝐢𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 𝐇𝐞𝐥𝐝

Back on 𝐉𝐮𝐧𝐞 𝟏𝟏, 𝟐𝟎𝟐𝟔, upon the request of 𝐌𝐬. 𝐒𝐚𝐦𝐚𝐧𝐭𝐡𝐚 𝐌𝐨𝐫𝐚𝐥 from the CMO-Monitoring Team for the 𝐏𝐞𝐚𝐜𝐞 𝐚𝐧𝐝 𝐎𝐫𝐝𝐞𝐫 𝐚𝐧𝐝 𝐏𝐮𝐛𝐥𝐢𝐜 𝐒𝐚𝐟𝐞𝐭𝐲 (𝐏𝐎𝐏𝐒) 𝐏𝐥𝐚𝐧, a meeting was convened with the Project DocTrack Team at 𝐑𝐨𝐨𝐦 𝟏𝟒, 𝐂𝐢𝐭𝐲 𝐌𝐚𝐲𝐨𝐫'𝐬 𝐎𝐟𝐟𝐢𝐜𝐞. The gathering aimed to discuss and align on POPS Plan processes and monitoring, covering key topics: creating Purchase Documents (PDs), identifying signatories, handling approved PDs, processing Purchase Requests and Purchase Orders, and release procedures.

From that discussion, a commitment was made: to conduct a comprehensive orientation for all offices with POPS Plan budgets, in coordination with the 𝐂𝐢𝐭𝐲 𝐌𝐚𝐲𝐨𝐫'𝐬 𝐎𝐟𝐟𝐢𝐜𝐞, 𝐂𝐢𝐭𝐲 𝐁𝐮𝐝𝐠𝐞𝐭 𝐎𝐟𝐟𝐢𝐜𝐞, 𝐂𝐢𝐭𝐲 𝐏𝐥𝐚𝐧𝐧𝐢𝐧𝐠 𝐚𝐧𝐝 𝐃𝐞𝐯𝐞𝐥𝐨𝐩𝐦𝐞𝐧𝐭 𝐎𝐟𝐟𝐢𝐜𝐞, and the 𝐏𝐫𝐨𝐣𝐞𝐜𝐭 𝐃𝐨𝐜𝐓𝐫𝐚𝐜𝐤 𝐓𝐞𝐚𝐦.

True to that agreement, the orientation took place last 𝐉𝐮𝐧𝐞 𝟏𝟖, 𝟐𝟎𝟐𝟔, at the 𝐌𝐚𝐫𝐢𝐧𝐚 𝐇𝐚𝐥𝐥, 𝐖𝐨𝐫𝐥𝐝 𝐏𝐚𝐥𝐚𝐜𝐞. More than 30 participants came together, representing the 𝟏𝟎𝟐𝟕𝐭𝐡 𝐈𝐧𝐟𝐚𝐧𝐭𝐫𝐲 𝐁𝐚𝐭𝐭𝐚𝐥𝐢𝐨𝐧, 𝟏𝟎𝟎𝟑𝐫𝐝 𝐈𝐧𝐟𝐚𝐧𝐭𝐫𝐲 𝐁𝐚𝐭𝐭𝐚𝐥𝐢𝐨𝐧, 𝐓𝐚𝐬𝐤 𝐅𝐨𝐫𝐜𝐞 𝐄𝐝𝐞𝐧, 𝐃𝐚𝐯𝐚𝐨 𝐂𝐢𝐭𝐲 𝐏𝐨𝐥𝐢𝐜𝐞 𝐎𝐟𝐟𝐢𝐜𝐞 – 𝐖𝐨𝐦𝐞𝐧, 𝐚𝐧𝐝 𝐃𝐚𝐯𝐚𝐨 𝐂𝐢𝐭𝐲 𝐏𝐨𝐥𝐢𝐜𝐞 𝐎𝐟𝐟𝐢𝐜𝐞 – 𝐃𝐢𝐬𝐚𝐬𝐭𝐞𝐫 𝐅𝐮𝐧𝐝, even with short notice.

Ms. Samantha Moral opened the session by sharing its purpose and extending a warm welcome to everyone. The program continued with 𝐌𝐬. 𝐕𝐢𝐚 𝐀𝐯𝐞𝐫𝐠𝐨𝐧𝐳𝐚𝐝𝐨 of the CPDO presenting Program, Project, and Activity (PPA) Design Building, followed by 𝐌𝐬. 𝐂𝐥𝐚𝐫𝐢𝐳𝐚 𝐆𝐮𝐢𝐧𝐚𝐰𝐚𝐭𝐚𝐧 from the City Budget Office, who explained the flow and functions of the Local Finance Committee.

The Project DocTrack Team then led an interactive budget preparation workshop, walked through PR/PO and payment processes, and introduced DocMobile, demonstrating its features to help offices easily track their transactions.

During the open forum, 𝐌𝐬. 𝐀𝐩𝐩𝐥𝐞 𝐆𝐮𝐞𝐫𝐫𝐚 from the CMO Procurement Division, together with representatives from CPDO, CBO, and Project DocTrack, answered questions and clarified concerns.

Looking ahead, it was agreed to integrate PPA Design into the Document Tracking System, allowing better monitoring of approval status and budget utilization.

It was truly a productive and successful session. Participants expressed their gratitude for the clear discussions and insights gained. The event concluded with photos and videos, capturing not just the moment, but also the shared knowledge that will help make public service more efficient and transparent

12/06/2026

𝐃𝐚𝐲 𝟐: 𝐁𝐮𝐢𝐥𝐝𝐢𝐧𝐠 𝐂𝐚𝐩𝐚𝐜𝐢𝐭𝐲 𝐟𝐨𝐫 𝟐𝟎𝟐𝟕 𝐁𝐮𝐝𝐠𝐞𝐭 𝐒𝐮𝐛𝐦𝐢𝐬𝐬𝐢𝐨𝐧

Building on the success and momentum of the first session, learning and collaboration continued on the second day of the 𝟐𝟎𝟐𝟕 𝐁𝐌𝐄 𝐇𝐚𝐧𝐝𝐬-𝐨𝐧 𝐖𝐨𝐫𝐤𝐬𝐡𝐨𝐩. Held on 𝐌𝐚𝐲 𝟐𝟖, 𝟐𝟎𝟐𝟔, at 𝐌𝐨𝐧𝐭𝐞 𝐂𝐥𝐚𝐢𝐫 𝐁𝐚𝐥𝐥𝐫𝐨𝐨𝐦 𝐂, 𝐆𝐫𝐚𝐧𝐝 𝐌𝐞𝐧 𝐒𝐞𝐧𝐠 𝐇𝐨𝐭𝐞𝐥, this productive session brought together representatives from various 𝐍𝐚𝐭𝐢𝐨𝐧𝐚𝐥 𝐆𝐨𝐯𝐞𝐫𝐧𝐦𝐞𝐧𝐭 𝐀𝐠𝐞𝐧𝐜𝐢𝐞𝐬, 𝐭𝐡𝐞 𝐒𝐚𝐧𝐠𝐠𝐮𝐧𝐢𝐚𝐧𝐠 𝐏𝐚𝐧𝐥𝐮𝐧𝐠𝐬𝐨𝐝 𝐁𝐮𝐝𝐠𝐞𝐭 𝐂𝐨𝐧𝐭𝐫𝐨𝐥𝐥𝐞𝐫, and dedicated 𝐬𝐭𝐚𝐟𝐟 𝐦𝐞𝐦𝐛𝐞𝐫𝐬 𝐟𝐫𝐨𝐦 𝐭𝐡𝐞 𝐎𝐟𝐟𝐢𝐜𝐞𝐬 𝐨𝐟 𝐂𝐢𝐭𝐲 𝐂𝐨𝐮𝐧𝐜𝐢𝐥𝐨𝐫𝐬, all united by one shared goal: to master the processes, standards, and guidelines needed for accurate, compliant, and seamless budget preparation and submission.

We were also joined by key personnel from the 𝐂𝐢𝐭𝐲 𝐏𝐫𝐢𝐜𝐞 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 𝐒𝐲𝐬𝐭𝐞𝐦, led by:
- 𝐌𝐫. 𝐀𝐥𝐛𝐞𝐫𝐭 𝐀. 𝐂𝐚𝐦𝐚𝐫𝐢𝐥𝐥𝐨 - General Services Office (GSO)
- 𝐌𝐬. 𝐉𝐨𝐜𝐡𝐞𝐛𝐞𝐝 𝐍𝐚𝐛𝐨𝐚 - City Information Technology Center (CITC)
- 𝐌𝐬. 𝐒𝐡𝐢𝐞𝐥𝐚 𝐌𝐚𝐲 𝐂𝐚𝐲𝐨𝐧𝐝𝐚 - City Health Office (CHO)

Their deep knowledge on price referencing, standardization, and system updates provided clear guidance to everyone in attendance.

Representatives from the 𝐁𝐢𝐝𝐬 𝐚𝐧𝐝 𝐀𝐰𝐚𝐫𝐝𝐬 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞 (𝐁𝐀𝐂) also lent their expertise throughout the activity. 𝐌𝐬. 𝐋𝐨𝐫𝐞𝐥𝐢𝐞 𝐒𝐮𝐧𝐠𝐚𝐡𝐢𝐝, 𝐁𝐀𝐂-𝐓𝐖𝐆 Member, led a detailed discussion on the different Modes of Procurement, breaking down policies and technical requirements in easy-to-understand terms. Also present were 𝐌𝐬. 𝐀𝐧𝐠𝐞𝐥𝐢𝐞 𝐆𝐚𝐥𝐨𝐩𝐞 from the BAC Secretariat and 𝐌𝐫. 𝐑𝐢𝐜𝐚𝐫𝐝𝐨 𝐏𝐞𝐫𝐞𝐳, BAC-TWG Member, who was on hand to share insights and answer questions.

The session followed a similar structure to Day 1, covering core topics on budget preparation, encoding, validation, and compliance.

True to the goal of making the activity a fully interactive learning experience, an open forum was held where participants freely raised their questions, clarifications, and long-standing concerns. Every query was thoroughly addressed by the resource persons, turning every discussion point into practical, actionable learning for everyone.

The entire Project DocTrack Team extends their sincere appreciation to all speakers and resource persons for their time, expertise, and presence; their guidance helped clear doubts and build confidence among all participants.

Another productive day down, as the city employees move one step closer to a smooth, accurate, and successful 2027 budget submission for the City Government of Davao.

05/06/2026

𝟏𝐬𝐭 𝐁𝐌𝐄 𝐇𝐚𝐧𝐝𝐬-𝐨𝐧 𝐖𝐨𝐫𝐤𝐬𝐡𝐨𝐩: 𝐒𝐭𝐫𝐞𝐧𝐠𝐭𝐡𝐞𝐧𝐢𝐧𝐠 𝐁𝐮𝐝𝐠𝐞𝐭 𝐏𝐫𝐞𝐩𝐚𝐫𝐚𝐭𝐢𝐨𝐧, 𝐄𝐧𝐜𝐨𝐝𝐢𝐧𝐠, 𝐚𝐧𝐝 𝐒𝐮𝐛𝐦𝐢𝐬𝐬𝐢𝐨𝐧

On 𝐌𝐚𝐲 𝟐𝟔, 𝟐𝟎𝟐𝟔, 𝐌𝐨𝐧𝐭𝐞 𝐂𝐥𝐚𝐢𝐫 𝐁𝐚𝐥𝐥𝐫𝐨𝐨𝐦 𝐂 𝐚𝐭 𝐭𝐡𝐞 𝐆𝐫𝐚𝐧𝐝 𝐌𝐞𝐧 𝐒𝐞𝐧𝐠 𝐇𝐨𝐭𝐞𝐥 served as the venue for the 𝟏𝐬𝐭 𝐁𝐌𝐄 𝐇𝐚𝐧𝐝𝐬-𝐨𝐧 𝐖𝐨𝐫𝐤𝐬𝐡𝐨𝐩, an activity organized to orient and equip all departments and offices in preparation for the upcoming 2027 budget submission. This significant undertaking was 𝐚𝐭𝐭𝐞𝐧𝐝𝐞𝐝 𝐛𝐲 𝐨𝐯𝐞𝐫 𝟏𝟎𝟎 𝐩𝐚𝐫𝐭𝐢𝐜𝐢𝐩𝐚𝐧𝐭𝐬 representing various local offices and units of the City Government of Davao, all convened with the unified objective of ensuring that budget preparation, encoding, and submission processes are carried out accurately, consistently, and in strict adherence to established policies and guidelines.

The workshop was designed not merely as an informational session, but also as a collaborative and technical activity that provided direct access to subject matter experts responsible for different stages of the budget cycle. Present throughout the activity were key personnel representing relevant offices and units: teams from the 𝐂𝐢𝐭𝐲 𝐇𝐞𝐚𝐥𝐭𝐡 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐂𝐇𝐎), 𝐂𝐢𝐭𝐲 𝐈𝐧𝐟𝐨𝐫𝐦𝐚𝐭𝐢𝐨𝐧 𝐚𝐧𝐝 𝐂𝐨𝐦𝐦𝐮𝐧𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬 𝐓𝐞𝐜𝐡𝐧𝐨𝐥𝐨𝐠𝐲 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐂𝐈𝐓𝐂), 𝐚𝐧𝐝 𝐆𝐞𝐧𝐞𝐫𝐚𝐥 𝐒𝐞𝐫𝐯𝐢𝐜𝐞𝐬 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐆𝐒𝐎), who oversee the updating and standardization of price references; pre-procurement evaluators from the 𝐁𝐢𝐝𝐬 𝐚𝐧𝐝 𝐀𝐰𝐚𝐫𝐝𝐬 𝐂𝐨𝐦𝐦𝐢𝐭𝐭𝐞𝐞 (𝐁𝐀𝐂), who provided technical guidance on procurement standards; and officers from the 𝐂𝐢𝐭𝐲 𝐁𝐮𝐝𝐠𝐞𝐭 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐂𝐁𝐎), tasked with reviewing and verifying total budget allocations to ensure alignment with the City's fiscal targets and regulatory requirements. Dedicated representatives were also deployed to address specific requests, including the provision of additional price quotations and responses to queries requiring detailed clarification, ensuring that all concerns were properly attended to.

Throughout the entire duration of the event, the Project DocTrack team remained visible and accessible to participants, standing by to provide immediate technical assistance, troubleshooting support, and guidance on the use of relevant systems and processes. Their constant presence ensured that participants could proceed with their tasks and learning activities without interruption or unnecessary delay.

The morning session focused on the core objective of the workshop: 𝐡𝐚𝐧𝐝𝐬-𝐨𝐧 𝐞𝐱𝐞𝐫𝐜𝐢𝐬𝐞𝐬 𝐚𝐧𝐝 𝐭𝐡𝐞 𝐬𝐭𝐚𝐧𝐝𝐚𝐫𝐝𝐢𝐳𝐚𝐭𝐢𝐨𝐧 𝐨𝐟 𝐛𝐮𝐝𝐠𝐞𝐭 𝐞𝐧𝐜𝐨𝐝𝐢𝐧𝐠 𝐩𝐫𝐨𝐜𝐞𝐝𝐮𝐫𝐞𝐬, with particular emphasis on the preparation of the 𝐏𝐫𝐨𝐣𝐞𝐜𝐭 𝐏𝐫𝐨𝐜𝐮𝐫𝐞𝐦𝐞𝐧𝐭 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 𝐏𝐥𝐚𝐧 (𝐏𝐏𝐌𝐏). The session was highly interactive, allowing participants to freely raise questions, discuss challenges encountered in previous cycles, and seek clarifications on all aspects of the process, from proper item classification to ensuring consistency of figures across all documents. Numerous issues and long-standing concerns were raised during these exchanges; all were thoroughly discussed and resolved by the subject matter experts in attendance, turning potential implementation gaps into clear, standardized solutions for all units to adopt. This open exchange ensured that all participants shared the same understanding and followed uniform standards, eliminating discrepancies and laying the groundwork for a smooth and consistent submission process.

During the afternoon session, the discussion expanded to cover other essential systems and processes that support efficient and transparent government operations. A comprehensive presentation on the 𝐏𝐚𝐲𝐫𝐨𝐥𝐥 𝐏𝐫𝐨𝐜𝐞𝐬𝐬 was conducted, highlighting updates, guidelines, and best practices designed to ensure timely, accurate, and error-free processing of employee compensation. Following this, the 𝐌𝐨𝐨𝐝 𝐓𝐫𝐚𝐜𝐤𝐞𝐫 𝐦𝐨𝐧𝐢𝐭𝐨𝐫𝐢𝐧𝐠 𝐬𝐲𝐬𝐭𝐞𝐦 was introduced, a dedicated channel for employees to submit feedback, concerns, and suggestions to the administration. Participants were also informed of the newly added comment function, which allows authorized personnel to directly respond to, clarify, and follow up on every submitted post, ensuring that all concerns are properly acknowledged and addressed. This segment emphasized that budget preparation is part of a broader, integrated system built to make government work more accessible, transparent, and responsive to its workforce.

Towards the conclusion of the program, the workshop proceeded to its most critical activity: the 𝐯𝐚𝐥𝐢𝐝𝐚𝐭𝐢𝐨𝐧 𝐨𝐟 𝐛𝐮𝐝𝐠𝐞𝐭 𝐬𝐮𝐛𝐦𝐢𝐬𝐬𝐢𝐨𝐧𝐬. The Project DocTrack team presented each office's draft budget documents, which underwent thorough review, verification, and validation by assigned key personnel. This step-by-step assessment confirmed that all entries were correct, complete, and compliant with requirements, giving each unit assurance that their documents were ready for formal submission.

The productive and successful activity concluded with a group photo session attended by all participants, resource persons, and the Project DocTrack team, a fitting end to this milestone event. More than just a preparatory activity for the 2027 budget cycle, the workshop fostered alignment, shared understanding, and collaboration across departments, ensuring that every person left better equipped, informed, and confident in their respective roles. Undoubtedly, this first BME Hands-on Workshop established a strong foundation for a seamless, accurate, and successful 2027 budget submission process for the entire City Government of Davao.

02/06/2026

𝐈𝐍𝐓𝐄𝐑𝐍𝐀𝐋 𝐎𝐏𝐄𝐑𝐀𝐓𝐈𝐎𝐍𝐒 𝐃𝐈𝐆𝐈𝐓𝐀𝐋 𝐒𝐎𝐋𝐔𝐓𝐈𝐎𝐍𝐒

A 𝐬𝐲𝐬𝐭𝐞𝐦 𝐭𝐫𝐚𝐢𝐧𝐢𝐧𝐠 𝐚𝐧𝐝 𝐫𝐞𝐨𝐫𝐢𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 session was successfully conducted on 𝐌𝐚𝐲 𝟐𝟎, 𝟐𝟎𝟐𝟔 at the 𝐂𝐢𝐭𝐲 𝐂𝐢𝐯𝐢𝐥 𝐑𝐞𝐠𝐢𝐬𝐭𝐫𝐚𝐫’𝐬 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐂𝐂𝐑𝐎) upon the request of their 𝐚𝐜𝐭𝐢𝐧𝐠 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐯𝐞 𝐎𝐟𝐟𝐢𝐜𝐞𝐫, 𝐌𝐬. 𝐉𝐚𝐧𝐞𝐭𝐭𝐞 𝐉𝐞𝐚𝐧 𝐒. 𝐑𝐚𝐮𝐭. The activity aimed to familiarize their team with the different digital systems and operational platforms currently being utilized by the office. At the same time, the training also served as a refresher and reorientation session for employees and staff members who regularly use these systems in their daily operations.

The session officially began with doctrack registration and account verification to ensure that all personnel were provided with the proper access, tools, and permissions necessary for their designated responsibilities. During the activity, access to several systems was immediately coordinated and granted through their Administrative Officer to avoid future delays and improve workflow efficiency.

A wide range of systems essential to office operations and financial management were discussed during the training. These included:
𝟏. 𝐁𝐮𝐝𝐠𝐞𝐭 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 𝐄𝐧𝐯𝐢𝐫𝐨𝐧𝐦𝐞𝐧𝐭
𝟐. 𝐅𝐢𝐧𝐚𝐧𝐜𝐢𝐚𝐥 𝐌𝐨𝐧𝐢𝐭𝐨𝐫𝐢𝐧𝐠 𝐒𝐲𝐬𝐭𝐞𝐦
𝟑. 𝐒𝐮𝐩𝐩𝐥𝐢𝐞𝐫 𝐑𝐚𝐭𝐢𝐧𝐠 𝐒𝐲𝐬𝐭𝐞𝐦
𝟒. 𝐈𝐧𝐯𝐞𝐧𝐭𝐨𝐫𝐲 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 𝐒𝐲𝐬𝐭𝐞𝐦
𝟓. 𝐂𝐢𝐭𝐲 𝐈𝐧𝐯𝐞𝐧𝐭𝐨𝐫𝐲 𝐓𝐫𝐚𝐜𝐤𝐞𝐫
𝟔. 𝐂𝐢𝐭𝐲 𝐄𝐦𝐩𝐥𝐨𝐲𝐞𝐞 𝐌𝐨𝐛𝐢𝐥𝐞 𝐀𝐩𝐩𝐥𝐢𝐜𝐚𝐭𝐢𝐨𝐧
𝟕. 𝐃𝐨𝐜𝐌𝐨𝐛𝐢𝐥𝐞
𝟖. 𝐃𝐓𝐂𝐎𝐌𝐒

Participants were given a walkthrough of the systems’ functions, proper usage, and the importance of maintaining accurate and updated records within each platform.

As the offices is officially in its budgeting preparation season, one of the major highlights of the activity was the discussion on its dos and don’ts. The session emphasized the importance of proper planning, compliance with budgeting guidelines, timely submission of requirements, and responsible utilization of government resources. Personnel were also reminded to carefully align procurement activities and project requests with their approved timelines and budget allocations.

During the discussion of the Financial Monitoring System, the Project Doctrack Team reiterated the importance of proper fund utilization and financial accountability. Staff members were advised to ensure that all purchase requests and related expenditures are charged to their appropriate budget quarters to maintain accuracy in financial reporting and avoid processing issues.

The training also provided an avenue for open discussion, clarification of concerns, and sharing of best practices among participants. Through activities such as this, the office continues to promote digital efficiency, accountability, and preparedness among its personnel while supporting the smooth implementation of programs and services for the coming fiscal year.

21/05/2026

In line with the continuous enhancement of digital systems and operational processes, Project Doctrack conducted a 𝐒𝐲𝐬𝐭𝐞𝐦 𝐑𝐞𝐨𝐫𝐢𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 𝐓𝐫𝐚𝐢𝐧𝐢𝐧𝐠 for the 𝐂𝐢𝐭𝐲 𝐇𝐞𝐚𝐥𝐭𝐡 𝐎𝐟𝐟𝐢𝐜𝐞 (𝐂𝐇𝐎) on 𝐌𝐚𝐲 𝟏𝟖, 𝟐𝟎𝟐𝟔, at the 𝐂𝐢𝐭𝐲 𝐇𝐞𝐚𝐥𝐭𝐡 𝐁𝐮𝐢𝐥𝐝𝐢𝐧𝐠 𝐂𝐨𝐧𝐟𝐞𝐫𝐞𝐧𝐜𝐞 𝐑𝐨𝐨𝐦. The activity followed the system updates initially presented during the April 27, 2026 reorientation training program and was organized upon the request of 𝐌𝐬. 𝐒𝐡𝐢𝐞𝐥𝐚 𝐌𝐚𝐲 𝐂𝐚𝐲𝐨𝐧𝐝𝐚, 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐯𝐞 𝐎𝐟𝐟𝐢𝐜𝐞𝐫, to further reinforce participants’ understanding of the updated systems and their practical applications.

The training brought together personnel from various divisions of the City Health Office, including representatives from the 𝐏𝐡𝐚𝐫𝐦𝐚 𝐒𝐞𝐜𝐭𝐢𝐨𝐧 and 𝐋𝐨𝐠𝐢𝐬𝐭𝐢𝐜𝐬 𝐃𝐢𝐯𝐢𝐬𝐢𝐨𝐧𝐬 led by 𝐌𝐬. 𝐆𝐞𝐦𝐦𝐚 𝐏𝐮𝐣𝐚𝐧𝐞𝐬 and 𝐌𝐫. 𝐄𝐝𝐦𝐨𝐧 𝐃𝐲, respectively, along with their team. The gathering served as an opportunity for users and administrators to revisit system functions and clarify operational concerns.

Among the primary topics discussed were the 𝐂𝐢𝐭𝐲 𝐏𝐫𝐢𝐜𝐞 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 𝐒𝐲𝐬𝐭𝐞𝐦 (𝐂𝐏𝐌𝐒), 𝐈𝐧𝐯𝐞𝐧𝐭𝐨𝐫𝐲 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭 𝐒𝐲𝐬𝐭𝐞𝐦 (𝐈𝐌𝐒), 𝐚𝐧𝐝 𝐭𝐡𝐞 𝐂𝐢𝐭𝐲 𝐈𝐧𝐯𝐞𝐧𝐭𝐨𝐫𝐲 𝐓𝐫𝐚𝐜𝐤𝐞𝐫 (𝐂𝐈𝐓). These systems play a significant role in improving efficiency and transparency in their daily operations.

A comprehensive refresher walkthrough of the City Pricing Management System was conducted to assist personnel in preparation for the upcoming budget planning and procurement activities for the year 2027. Assigned personnel were advised to update pricing information for drugs, medicines, and medical supplies to ensure accurate costing and reliable budget projections. The session emphasized the importance of maintaining updated records to support effective financial planning and informed decision-making.

Discussions on the Inventory Management System and City Inventory Tracking System also highlighted the importance of proper documentation, monitoring, and accountability in managing resources. The orientation further underscored how digital systems can help streamline operations, minimize discrepancies, and improve overall service delivery within the health sector.

An open forum was likewise conducted where participants actively raised concerns, clarifications, and operational challenges encountered in the implementation of the systems. The Project Doctrack team promptly addressed the issues presented and welcomed suggestions from the attendees. Recommendations and feedback gathered during the session were carefully noted as part of the continuing efforts to improve system functionality and user experience.

The activity reflects the ongoing commitment of Project Doctrack and the City Health Office to strengthen system utilization, enhance operational efficiency, and support better healthcare service management through digital innovation and collaboration.

12/05/2026

The second leg of the 𝐑𝐞𝐨𝐫𝐢𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 𝐓𝐫𝐚𝐢𝐧𝐢𝐧𝐠 𝐏𝐫𝐨𝐠𝐫𝐚𝐦 was held at the 𝐒𝐚𝐧𝐠𝐠𝐮𝐧𝐢𝐚𝐧𝐠 𝐏𝐚𝐧𝐥𝐮𝐧𝐠𝐬𝐨𝐝 𝐓𝐫𝐚𝐢𝐧𝐢𝐧𝐠 𝐇𝐚𝐥𝐥 on 𝐀𝐩𝐫𝐢𝐥 𝟐𝟗, 𝟐𝟎𝟐𝟔. Joining this capacity-building activity were participants from various 𝐍𝐚𝐭𝐢𝐨𝐧𝐚𝐥 𝐆𝐨𝐯𝐞𝐫𝐧𝐦𝐞𝐧𝐭 𝐀𝐠𝐞𝐧𝐜𝐢𝐞𝐬 (𝐍𝐆𝐀𝐬) as well as personnel from all offices under the 𝐂𝐢𝐭𝐲 𝐂𝐨𝐮𝐧𝐜𝐢𝐥, organized and facilitated by the Project DocTrack Team.

𝐀𝐭𝐭𝐲. 𝐓𝐫𝐢𝐬𝐭𝐚𝐧 𝐃𝐰𝐢𝐠𝐡𝐭 𝐏. 𝐃𝐨𝐦𝐢𝐧𝐠𝐨, 𝐀𝐬𝐬𝐢𝐬𝐭𝐚𝐧𝐭 𝐂𝐢𝐭𝐲 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐨𝐫 𝐟𝐨𝐫 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐨𝐧 𝐚𝐧𝐝 𝐏𝐫𝐨𝐣𝐞𝐜𝐭 𝐃𝐨𝐜𝐓𝐫𝐚𝐜𝐤 𝐇𝐞𝐚𝐝, graced the occasion and shared key guidance for all attendees. He emphasized the importance of strategic and practical planning, urging everyone to align their procurement requirements strictly with the actual operational needs of their respective offices. He also reiterated that all personnel must exercise full ownership and accountability over their transactions, stressing that everyone is responsible for any delays that may occur at any stage of the procurement process.

To ensure uniform understanding and compliance across all sectors, the same comprehensive set of modules covered during the first day of the training were discussed in this session. 𝐌𝐫. 𝐒𝐮𝐠𝐚𝐫 𝐑𝐚𝐲 𝐑𝐞𝐚𝐬𝐨𝐧𝐚𝐛𝐥𝐞 led the discussion on the different Modes of Procurement, thoroughly explaining applicable guidelines, eligibility requirements, and step-by-step procedures for each category. 𝐌𝐬. 𝐀𝐧𝐠𝐞𝐥𝐢 𝐆𝐚𝐥𝐨𝐩𝐞 of the BAC Secretariat likewise presented the newly revised Project Procurement Management Plan (PPMP) form, walking attendees through the updates made and instructions for accurate accomplishment.

The entire session proved to be highly productive and engaging. Participants actively joined the open forum, raising relevant questions, clarifying concerns, and sharing practical insights drawn from their day-to-day work experience. This lively exchange of ideas made the discussions more relevant, actionable, and useful for everyone in attendance.

The Project DocTrack Team wishes to extend its heartfelt appreciation to all participants for their enthusiasm, cooperation, and valuable time. Rest assured that all feedback, comments, and suggestions raised during the activity have been properly recorded and will be carefully evaluated as we continue to refine our systems, processes, and future training initiatives. The meaningful gathering concluded with a group photo opportunity to mark the success of the event and the collective commitment to improved public service.

Project Doctrack

06/08/2026

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02/07/2026

01/07/2026

22/06/2026

12/06/2026

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21/05/2026

12/05/2026

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