Coordination of all emergency response agencies and training, emergency planning activities. Task Assignments and Responsibilities.
1. Emergency Management Director is responsible for:
a. Coordination of all phases of emergency management. b. EOC communication capability. c. Public information and education. d. EOC operation. e. Comprehensive emergency management planning. f. EOC staff training. g
. Warning system planning. h. Damage assessment planning.
2. Emergency Services Coordination Group. a. Chief of Operations (Selected and Appointed by the Policy Group) is responsible for (with assistance by the EOC Staff Coordinator/Deputy):
(1) Coordinating EOC staff activities to supply aid to disaster victims or areas. (2) Makes routine decisions and advises the policy group on courses of action and/or decisions required. (3) Responsible for insuring that local agencies who have been assigned primary responsibility for any of the emergency support functions identified in the Federal Response Plan, (See Appendix 1 to Basic Plan), are available in the EOC to facilitate coordination with the state and federal agencies providing the assistance. (4) Responsible for keeping the EOC in an operational ready state. (5) Assigns qualified people to EOC staff positions and keeps a current roster of the staff. (6) Responsible for developing an alert system and for alerting the policy group and the EOC staff of any impending emergency. (7) Responsible for activating the EOC (after consulting with the policy group if time permits) and recalling the EOC staff. (8) Supervises the EOC Operations staff and coordinates with the Coordination Group to assure timely aid or assistance is rendered to victims of the emergency. (9) Schedules the EOC staff for a two shift, around the clock, operation. (10) Arranges for feeding of the staff. (11) Updates the alert/staff roster and this Annex at least once each year. (12) Holds briefings for the policy group and the coordination group to update their knowledge of the emergency situation. (13) Makes provisions for displaying pertinent information, (major events/occurrences, damage survey information, requests for assistance, etc.), in the EOC for the policy group and the coordination group. (14) Coordinates with the Policy Group and makes provisions for relocating staff members to an alternate EOC if the primary EOC becomes inoperable. (15) Makes provisions for notifying all agencies involved in the emergency situation, (local, state, federal, and the private sector), that operations have been shifted to the Alternate EOC if the primary EOC becomes inoperable. A. Normal Peacetime Readiness. Prepare and review plans and SOPs for internal EOC operations; inform county officials of EOC status; ensure the EOC is properly equipped for relocation and emergency operations; coordinate with county departments to ensure their readiness to conduct operations from the EOC; pre-stock administrative materials, forms and supplies in the EOC; plan expansion of the EOC into other available space for feeding of the EOC staff during emergency operations. B. Increased Readiness. Carry on normal readiness responsibilities; advise Policy Group on measures to increase readiness of the EOC and emergency service organizations; initiate alerting and mobilization of shelter/mass care organization if required; activate EOC, review EOC procedures, brief EOC staff, make final preparations for emergency operations; obtain necessary supplies not already stocked; coordinate feeding of EOC staff; establish security and EOC pass system, if required. Emergency Period. Brief Policy Group regularly on status of operations; exercise staff supervision of the EOC staff and exercise other authority delegated by the Policy Group; ensure each EOC element maintains adequate written records of messages, directives, requests and resulting actions; provide support to emergency service coordinators and EOC staff and administrative items needed for efficient operations; ensure reports are dispatched promptly. Emergency Management Director will:
During non-emergency time, be responsible for developing the emergency communications system required to support EOC communications. He/she is also responsible for developing a communications system to support crisis operations to include internal operations and external communications with adjacent jurisdictions and the Oklahoma State EOC.
2. EM Director. Coordinate warning information with the Policy Group, when time permits, and implement their decision on further dissemination of the warning. Activate the EOC, with concurrence of the Policy Group, and call those persons designated to staff it. Utilize the EAS and Cable TV circuit warning override to broadcast warnings to the public. Educate the public on the meaning of warning signals.
