10/21/2026
Taking Immediate Applications for City Clerk
POSITION SUMMARY
Under the direction of the Mayor and City Council, the City Clerk is a non-exempt position under FLSA, performing administrative and clerical duties. This employee is responsible for maintaining the official city records, ordinances, and resolutions. As an appointed official, The City Clerk is the official custodian of municipal documents and is responsible for various city financial records. This employee should possess excellent supervisory, financial, organizational, public relations and communication skills.
ESSENTIAL FUNCTIONS
• Maintains all city records, books, files and documents;
• Writes ordinances and resolutions as needed or requested and sends to city attorney for review;
• Publishes ordinances, notices, resolutions and building permits in appropriate newspapers and/or Facebook Chetopa Residents and City Website: www.chetopa.org;
• Answers and directs incoming telephone calls;
• Notarizes city documents;
• Attends City Council and Oak Hill Cemetery Association meetings and records minutes;
• Assists with preparing, publication and filing of the annual budget and any amendments;
• Records and posts all expenditures of the city and prepares monthly reports of expenses of the city;
• Responds to citizen complaints, concerns and questions relating to city policies;
• Serves as Personnel Officer of the city, serves as the city’s designated agent to KPERS, maintains all personnel records, oversees payroll administration, serves as the Insurance Group Administrator for Blue Cross and Blue Shield of Kansas and Freedom Claims Management (FCMI) and maintains appropriate records and reports;
• Serves as city representative on the Chetopa Chamber of Commerce;
• Serves as Floodplain Manager;
• Prepares and maintains various county, state and federal reports;
• Provides information to the city’s Auditor as required;
• Oversees accounts payable administration;
• Oversees information management systems;
• Oversees risk management, including administering worker's compensation insurance;
• Applies for all tax exemptions on new equipment and property acquired;
• Responsible for the annual renewal of the DUNS number;
• Responsible for the renewal of the Kansas Sales Tax Exemption certificate;
• Responsible for the renewal of the Neighborhood Revitalization Plan;
• Submits any insurance claims and responsible for insurance coverage on new equipment;
• Sends in voter registration forms and alerts County Clerk regarding city elections;
• Oversees grant writing, grant record keeping and administration;
• Enforces department policies and procedures;
• Responsible for filing of W-2’s and 1099’s at the end of the year;
• Notifies state concerning sewer bypasses and issues written notification to the state;
• Reconciles fuel usage to fuel delivered;
• Reconciles cell phone bills for payroll deduction.
Job Type: Full-time
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Application Question(s):
Are you be able to relocate within 30 days of employment?
Work Location: In person
Contact The Chetopa City Office @618 N. 11th Street for an application or send an email to [email protected]
