The District Clerk receives for filing and processing all documents in a court case. The Clerk maintains the official court records and must mark the exact date and time of receipt, issue papers during the life of a case and for many years after a case is final, prepare the “docket” or calendar of hearings and trials, compile the court minutes, and prepare transcripts of proceedings for appeals and writs of Habeas Corpus.
Most court records are public information. The District Clerk is responsible for managing records so that they are easily retrieved for public information, preserved for permanent storage in archives, and disposed of according to law.
The District Clerk is charged with the responsibility of collecting and disbursing court costs, fines and other fees that benefit 20+ agencies at the state and local level in addition to child support payments, money placed in the court registry fund that is in dispute, money invested on behalf of minor children for safekeeping until age 18, and preparation of the operating budget for the office.
The District Clerk is responsible for gathering data and reporting to several state and local agencies. A few are the County Auditor, County Treasurer, Voter Registrar, Bureau of Vital Statistics, Department of Public Safety, Attorney General, State Treasurer, State Board of Medical Examiners, State Library, Comptroller of Public Accounts, Office of Court Administration
The District Clerk is the officer of the Court in charge of the jury selection process to determine the number of potential jurors required to begin a trial, send summons to jurors, process jurors on trial day, assign jurors to panels, pay jurors for service, and act as liaison between the jurors, courts and employers.
The District Clerk is responsible for employing deputy clerks to assist with all of the duties described above. Personnel and office management includes hiring, office policies and procedures, scheduling office hours and holidays, compliance with all federal labor and employment laws, projecting the equipment, space and storage needs for the office, and public assistance with information about the court system and other government agencies.
Within two years of the day on which a person first takes office as District Clerk, he or she must successfully complete hours of instruction in performance of the duties of office. Subsequently, a clerk must successfully complete 20 hours of continuing education courses in the performance of the duties of office at least one time in each 24-month period.
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