06/07/2021
PLEASE don’t take off RUNNING before we talk. It is easier than it sounds. PTSA at South is easy.
DUTIES OF THE TREASURER
The Treasurer is the legally responsible, authorized custodian of the PTA funds. The Treasurer is responsible for the financial management of the PTA. The Treasurer receives and disburses all monies in accordance with the local unit bylaws and the approved budget.
• Makes sure the books have been audited as soon as possible after the end of the school year before accepting them.
• Has an annual audit conducted immediately following the end of their term of office. This may or
may not be the same as the end of the fiscal year.
• Gives a Treasurer’s report at every Officer’s Meeting and general meeting.
• Makes sure new signature cards are on file with the bank immediately upon taking office
• The treasurer and president should both sign each check as provided in the bylaws. The secretary’s signature should be on file with the bank to sign checks only in an emergency in place of either the treasurer or president.
• Ensures all checks have two signatures. This is required by your by-laws.
• Serves on the Budget Committee and develops a budget for the upcoming PTA year.
• Makes sure the PTA has insurance bonding for the treasurer and officers of the organization.
• Georgia PTA strongly encourages each PTA unit to have fidelity bond coverage for PTA funds, as
well as general liability, directors’ and officers’ liability and property coverage, to protect the officers and unit. See Financial Management section of the Leadership Handbook for more information.
You also may contact the state office for information.
• Keeps an accurate and detailed account, in the treasurer’s transaction ledger, of all monies received
and paid out. Uses Check Request Form in the Leadership Handbook or Treasurer’s Handbook.
• Keeps records up to date. Always obtains a receipt for every purchase or other payment made by the PTA.
• Counts money with the person presenting it and issues a receipt promptly. Treasurer is always the
third counter. Uses Cash Verification Form in the Leadership Handbook or Treasurer’s Handbook.
• Always deposits all monies in the PTA bank account on the day received. Never leaves money in the school or at someone's home. Utilize night depository facilities of the bank.
• Preserves all check requests, receipts, paid bills, bank statements, and canceled checks for annual
audit.
• Reconciles the bank statement every month as soon as it is received.
• Reviews the bank statement with the president on a monthly basis.
• Pays all authorized bills by check for items in the budget.
• Never issues a check for an unspecified amount (i.e., blank check).
• Never issues a check made payable to “cash,” and never pays with cash. Checks provide a record of transactions.
• Always registers every check in the checkbook at the time it is written. Record on the check and the check stub the reason that the check was written.
• Keeps PTA funds separate from school funds. Never deposit any PTA money in anyone’s personal account or the school’s accounts.
• Writes checks only for items in the approved budget. Any changes in the budget, or expenditures not included in the budget, must have the approval of the general membership.
