05/05/2026
Applications are now being accepted to fill a new position: the Part-Time Police Administrative Assistant for EMPD.
The Elk Mound Police Department is committed to providing the best possible professional law enforcement services to all citizens and non-citizens through following the best practices in policing, accountability, and reflecting the values of the first-class community we serve. We are committed to working in partnership with our diverse community, so together we may enhance community trust, reduce the incidence and fear of crime, and promote safety. We pledge to protect individual rights and safeguard property for our community. We support the Village of Elk Mound and public service missions with professionalism, integrity, and sensitivity.
Position Summary:
The Part-Time Police Administrative Assistant provides general administrative, clerical, and customer service support to EMPD. This role is responsible for many administrative aspects of law enforcement work, including interacting with the public, document and records management, records processing, and general office coordination; the Part-Time Police Administrative Assistant ensures efficient, accurate, and professional office operations in support of law enforcement services. This position requires a high level of discretion due to exposure to confidential and sensitive information.
Type of Opening:
Part-Time, averaging approximately 10 hours per week, varied based on EMPD needs
Position Responsibilities:
The Part-Time Police Administrative Assistant will assist EMPD with administrative aspects of law enforcement work (including, but not limited to):
• Completing police report data entry, maintaining accurate records management practices, and the importation of data from outside sources
• Completing transcription of audio recordings into police report narratives
• Completing records requests: Freedom of Information Act (FOIA) public records requests, EMPD Policy 804 compliance, compliance with public records and property duties pursuant Chapter 19 of the Wisconsin Statutes, forwarding reports to outside agencies, and forwarding approved reports to prosecutors (Village Attorney and District Attorney)
• Completing parking citation data entry and tracking, including working in the Traffic Violation and Registration Program (TVRP)
• Completing Use of Force and Death (UFAD) tracking and monthly reporting to the Department of Justice (DOJ), including filing “zero reports” (if no qualifying incidents took place)
• Completing National Incident Based Reporting System (NIBRS) tracking and monthly reporting to the DOJ, including filing “zero reports” (if no qualifying incidents took place)
• Completing Search Warrant tracking and monthly reporting to the DOJ, including filing “zero reports” (if no qualifying incidents took place)
• Completing pursuit tracking and reporting as required to the DOJ, including filing “zero reports” (if no qualifying incidents took place)
• Assist with monthly reporting of EMPD activities to the Elk Mound Village Board
• Completing background checks: Adoption / foster records requests, outside agency requests, FBI U21 requests, ATF records inquiries, Village Alcohol Operator License background checks, and Village Transient Merchant background requests, as determined by the Chief of Police
• Maintaining supply management: administrative analysis and tracking for equipment (uniforms, tools, forms, etc.), evidence collections items (bags, labels, boxes, etc.), general office supplies (pens, paper, ink, DVDs, etc.), ensure PBT calibration and tracking
• Assist the Evidence Custodian: evidence purging, evidence tracking and control, evidence forwarding to the appropriate crime lab, complete an annual evidence audit, act as a safety officer for sensitive evidence, and a “drug take back event” coordinator
• Completing Public Relations: able to handle general questions to EMPD, including referrals to local ordinances, state laws, federal laws, or other resources
• Assist with scheduling and coordination of EMPD activities based on upcoming events and total calls for service
• Completing grants, to include applications, tracking, reporting and closing
• Completing Preliminary Breath Testing (PBT) Administration
• Completing Facebook / social media management, to include long-range planning for soft news and instant entry for urgent events impacting the community
• Completing fingerprinting as needed
• Maintains strict confidentiality when handling sensitive information, reports, and photographs; this role includes exposure to sensitive or graphic information related to law enforcement activities
• Performs other duties as assigned to support EMPD operations
Salary:
$18 per hour
Minimum Qualifications:
• Minimum Age: 18
• United States citizen
• Good driving record, with valid driver’s license; some travel may be required
• Good verbal and written communication skills with clear and concise speech
• Ability to handle several tasks simultaneously
• Able to adapt to multiple and concurrent deadlines
• Ability to perform essential functions of this position, to include the ability to accomplish the above-listed position responsibilities
• Previous experience in law enforcement records management preferred
• Able to work occasional evenings, weekends, and holidays
• Knowledge and skills in operating basic office equipment (phones, fax, copier, document scanner) in concert with law enforcement computer systems; preference will be given to those with the Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) certifications, experience working with Microsoft Office365 and related programs, and other computer programs to include (but not be limited to): Badger TraCS (Traffic and Criminal Software), Mobile Architecture for Communications Handling (MACH), eTIME, the Zuercher Central Square records management system, and Lexipol policy platform software.
• Must be able to obtain a CJIS certification for criminal justice information handling and data entry upon hire.
• Must not have any felony convictions, domestic abuse convictions, or other criminal convictions, which would preclude obtaining a CJIS certification.
• React quickly and effectively to stressful situations
• Must be able to lift up to 50 pounds, depending on evidence needs
• Must be able to provide courtroom testimony following Brady and Giglio standards; must not be previously dismissed from any public service for just cause.
• Free of any physical, drug, substance abuse, or mental health conditions which would prevent anyone from performing any of the essential job responsibilities listed above
• Able to complete a satisfactory pre-employment background investigation
• Able to complete a 780-employment hour initial probationary period
• Able to follow standards set forth in EMPD department policy and the Village of Elk Mound Personnel Manual
Education Requirements: High school diploma; able to accurately and effectively read, write, and understand the English language. Additional coursework or experience in office administration is preferred.
Notes:
• Background Check
• Drug Screening
• Oral Interviews
• 780-employment hour initial probationary period
Affirmative Action (AA) / American Disability Act (ADA)/ Equal Opportunity Employer (EOE) compliant
Interested candidates should apply no later than Monday, June 15, 2026, at 12:01 p.m. local time. Candidates should submit a resume, completed 'Elk Mound Police Application for Employment DJ-LE-330,' and a completed 'Authorization for Release of Information and Liability Waiver' (available online at www.elkmound.org/police).
For further questions, please contact EMPD Chief Chad Weinberger at (715) 879-4411 or [email protected].
