01/30/2017
MEETING MINUTES November 6th, 2016
The next Energy Park meeting will be Sunday February 26, 2016
(NOTE: Date Changed)
at the Hub Yurt on the fair site
social hour begins at noon and continues until
oneish - when we start the meeting
we will be Skypeing (or possibly just conference calling) if you want to Skype please let [email protected] (and please include your phone number) know so she can call you when it is time to set up the group
her Skype name is gaelenergy
(you can also call her, check email or inquire for her number.)
AGENDA FOR FEBRUARY MEETING
Introductions
Announcements
Reports on Action Items listed at the bottom of November minutes, which follow
(your agenda item here)
Green Wings trainings will be held after each meeting
INTRODUCTIONS
Skype -
Phone - Thomas
In-Person - Gaelen, Blake, Anna, Ty, Josie, Larry, Jalisa, Kory, Mark, Jaylie, Dave
FACILITATOR - Larry
SCRIBE - Kory
ANNOUNCEMENTS
Blake - Five positions and two alternates were elected at the last OCF meeting
Anna - Is willing to continue doing the Green Wings training for EP and other OCF staff, she is making a call for co-presenters that want to help run the trainings, contact [email protected] if interested
Blake - would like coordinators to rewrite their job descriptions this year to make sure they’re up-to-date
MOTIONS
Anna made a motion to change the Security coordinator position to be called “Sweep Coordinator”
The motion passes
COORDINATOR ASSIGNMENTS
General Coordinator - Blake (with a commitment to make EP great again...)
Entertainment - Layne
Scribe - Kory
Operations - Mark (“I’ll be Operations coordinator this year...I have know idea what it does…”)
Teens - Laura
Sweep Coordinator (formerly known as Security) - Michael
Clean Up - Dave
Path Troll - Sandy
Construction - Thomas
Camp Host - Michael + Sherman
Staff Registration - Larry
Booth Registration - Nick + Gabe co-coordinating
Showers - Sue + Tony with Beth shadowing
Information Booth - Cindy
PR - George
Cell Phone Charging - Lelia + Ron
Webmaster - Loren
Secretary Treasurer - Gaelen
CENTRAL STRUCTURE REBUILD UPDATE
Thomas - still waiting to hear from OCF about what’s allowable with the County, which should happen by next meeting
Blake - OCF is having larger structure issues with the County, it’s impacting EP in our ability to make plans for our new structure, initially Kirk told us not to tear down and build with what we already have
Larry - with the current footprint, we could replace the main posts slowly over time, which would spare us from the permitting process
Blake - We still need to hear about the outcome of OCF’s meeting with the County because there may be limitations with height, etc.
Anna - we can still use this time to begin discussions with our stakeholders who use that central structure to understand what is desired/needed in that space
Thomas - still looking for people to join the sub-committee
Anna, Kory, and Larry joined
2017 EP MEETING DATES
Proposed: February 26th, April 9th, May 21st, June 11th, July 7th/8th/9th
Green Wings trainings will be held after each meeting
ACTION ITEMS
Contact Michael to ensure that he wants to do Sweep Coordinating
Blake/Kory will send the coordinators their coordinator job description that currently exists
Reach out to the users of the central booth to find out if their needs aren’t currently being met by the structure’s layout/amenities