City of Fredericktown, MO

09/03/2026

City offices will be closed September 7,2026 in observance of Labor Day.

City Transfer station will be closed Saturday, September 5th and Monday, September 7, 2026. If your trash day is Monday, it will be picked up on Tuesday. Trash maybe picked up a little later than normal as it will be a double trash day. Please be patient as we will get your trash picked up.

Have a safe and enjoyable holiday weekend! Stay cool!

09/02/2026

REQUEST FOR QUALIFICATIONS (RFQ)
Preliminary Architectural/Engineering Report and Final Design Services
Issued by: City of Fredericktown
Date Issued: September 1st, 2026
Submission Deadline: September 17th, 2026 at 1:00 PM
1. INTRODUCTION
The City of Fredericktown is seeking qualifications from registered professional architects/engineers to assist with a proposed project for the Community Development Block Grant (CDBG) Downtown Revitalization Program.
2. SCOPE OF WORK
Note: Responses are being solicited for both preliminary reporting and final design.
Part A: Preliminary Architectural Report (PAR) The selected firm will prepare a Preliminary Architectural Report (PAR) strictly focused on the exterior facade rehabilitation, historical preservation, and related architectural improvements of multiple participating commercial and mixed-use properties within the Historic Downtown Fredericktown Target Area. The scope of work is limited to exterior facade improvements (such as storefront restoration, masonry, windows, and entryways) and addressing related commercial code or ADA compliance issues; it does not include civil engineering or interior structural remodeling. The final PAR must comply with the Missouri CDBG 13-point mandatory outline, including building-specific condition descriptions, high-quality color photographs demonstrating blighting conditions, scaled floor plans, and commercial floor-area cost allocations for any mixed-use structures.
Information provided to the City must include:
1. The specialized experience and technical competence of the firm with respect to building design of a historic facility or related work;
2. The capacity and capability of the firm to perform the work in question, including specialized services, within a period of twenty-four months from the project start date;
3. The past record and performance of the firm with respect to such factors as control of costs, quality of work, and ability to meet schedules;
4. The firm’s proximity to and familiarity with the area in which the project is located;
5. References from previous clients of related work with the firm within the past five years;
6. Documentation of compliance with E-Verify requirements.
Part B: Final Architectural Design If the CDBG grant is awarded, the firm will be responsible for preparing the final engineering/architectural design for the project.
3. EVALUATION CRITERIA
In accordance with CDBG procurement rules, cost or price is NOT a factor in this initial selection process. Qualifications will be evaluated and scored based on the following point system (Total: 100 points):
● Experience and Technical Expertise: 25 Points
● Competence and Capacity to perform the work within time limitations: 25 Points
● Past Record and Quality of Work: 20 Points
● Familiarity and Proximity to the Area: 15 Points
● Ability to Meet Schedules and Cost Controls: 15 PointsOnce the most qualified firm is selected, a cost for preliminary architectural work will be negotiated separately from the cost of architectural design. Contracting for these activities shall occur separately and costs/payments associated with each will be clearly defined. Contracts executed for final design and construction services shall be contingent upon the award of the grant commitment of all project funds.
4. SUBMISSION INSTRUCTIONS
All interested firms must submit their qualifications to: City of Fredericktown, Attn: Deputy City Clerk, PO Box 549, Fredericktown, MO 63645, electronically at [email protected], or
hand-delivered to City Hall, 202 W College Ave, Fredericktown, MO 63645.
For more information, contact the Deputy City Clerk at (573) 783-3683. Bids must be received no later than September 17th, 2026 at 1:00 PM. The City of Fredericktown will not entertain any bids received after this exact deadline.
The City of Fredericktown is an Equal Opportunity Employer and invites the submission of qualifications from Minority Business Enterprises (MBE), Women's Business Enterprises (WBE), and Section 3 firms.

08/26/2026

This morning lightning hit the substation transformer. This is what caused the power outage this morning.

08/25/2026

FREDERICKTOWN, MISSOURI
SPECIAL CITY COUNCIL WORK SESSION AGENDA
DAY/DATE: Thursday, August 27, 2026
TIME: 5:30 p.m.
PLACE: Police Station
1237 W Hwy 72

A. CALL TO ORDER AND ROLL CALL
1) Call to order by Mayor.
2) Roll call.

B. APPROVAL OF AGENDA
1) Additions or deletions
2) Approval of the agenda

C. WORK SESSION BUSINESS
1) Budget discussion for 2026-2027. *

D. The Board of Aldermen of Fredericktown, Missouri may, as a part of a regular or special Board meeting, vote to hold a closed session to discuss issues listed in § 610.021, RSMo. (2025, as amended). This meeting includes discussions per:

__1_ legal actions, causes of action or litigation or any confidential or privileged communications between the City and its attorneys per §610.021(1), RSMo;
___ leasing, purchase or sale of real estate per § 610.021(2), RSMo;
_1__ hiring, firing, disciplining, or promoting of City employees per § 610.021(3), RSMo or personnel records, performance ratings or applications per §610.021(13), RSMo;
___ specifications for competitive bidding per §610.021 (11), RSMo;
___ documentation related to contract negotiations per §610.021 (12), RSMo;
___ records which are otherwise protected from disclosure by law per §610.021(14), RSMo; or
___ confidential or privileged communications between the city and its auditor per § 610.021(18), RSMo.

08/21/2026

08/21/2026

CITY OF FREDERICKTOWN
BOARD OF ALDERMEN MEETING AGENDA
DATE: Monday August 24, 2026
TIME: Following Work Session
PLACE: Police Station
1237 W Hwy 72

A. CALL TO ORDER, ROLL CALL, INVOCATION AND PLEDGE OF ALLEGIANCE

B. APPROVAL OF MINUTES
1) Minutes of Board of Aldermen meeting dated August 10, 2026. *

C. PUBLIC COMMUNICATIONS, REMARKS FROM THE GENERAL PUBLIC AND ANNOUNCEMENTS (each speaker is limited to 3 minutes or less)


D. APPROVAL OF THE AGENDA
1) Additions or deletions
2) Approval of the agenda

E. REPORTS OF OFFICERS
1) Mayor’s Report

F. PRESENTATIONS
1) None

G. REPORTS FROM SPECIAL COMMITTEES AND STAFF

1) Administrator’s Report. *
2) July 2026 Financial Report *

H. OLD BUSINESS
1) None

I. NEW BUSINESS
1) Ordinance establishing the property tax rates for the fiscal year 2026/2027 for general purposes and for park maintenance. *
2) Ordinance to establish a procedure to disclose potential conflicts of interest and substantial interest for certain officials. *
3) Resolution authorizing the donation of seventeen Hytera Police Radios. *

J. ADDITIONAL BUSINESS
1) Accounts Payable I *
2) Accounts Payable II *

K. REMARKS OF SPECIAL PRIVILEGE BY THE ALDERMEN

L. CLOSED SESSION BUSINESS (As authorized by RSMo Section 610.021)

The Board of Aldermen of Fredericktown, Missouri may, as a part of a regular or special Board meeting, vote to hold a closed session to discuss issues listed in § 610.021, RSMo. (2025, as amended). This meeting includes discussions per:
__ legal actions, causes of action or litigation or any confidential or privileged communications between the City and its attorneys per
§610.021(1), RSMo;
__ leasing, purchase or sale of real estate per § 610.021(2), RSMo;
__ hiring, firing, disciplining, or promoting of City employees per § 610.021(3), RSMo or personnel records, performance ratings or
applications per §610.021(13), RSMo;
___ specifications for competitive bidding per §610.021 (11), RSMo;
_1_ documentation related to contract negotiations per §610.021 (12), RSMo;
___ records which are otherwise protected from disclosure by law per §610.021(14), RSMo; or
___ confidential or privileged communications between the city and its auditor per § 610.021(18), RSMo.

1) Roll Call
2) None

M. ANY OTHER BUSINESS

N. ADJOURNMENT

*Indicates information included in this packet

08/12/2026

CITY OF FREDERICKTOWN
REQUEST FOR QUALIFICATIONS
Professional Engineering Services
Electric Cost of Service & Rate Study, Electrical System Evaluation, and Utility Planning
Introduction
The City of Fredericktown is requesting Statements of Qualifications from qualified engineering firms to provide professional engineering services for an Electric Cost of Service and Rate Study, a comprehensive evaluation of the City's electric distribution system, and long-range utility planning.

The City owns and operates a municipal electric utility serving approximately 2,200 electric customers. The purpose of this project is to evaluate the financial sustainability of the electric utility, assess the condition and reliability of the electrical system, identify future infrastructure needs, and develop recommendations for electric rates and long-term capital improvements.

The City is seeking a consultant with experience working with municipally owned electric utilities and providing similar services.
Scope of Services
At a minimum, the selected consultant shall provide the following services:
Electric Cost of Service & Rate Study
• Review the utility's financial performance, revenues, expenditures, and purchased power costs.
• Analyze customer usage and customer classes.
• Perform a Cost of Service Study.
• Evaluate the current rate structure.
• Recommend rate adjustments that are fair, equitable, and support the long-term financial stability of the utility.
• Provide implementation recommendations, including phased rate adjustments if appropriate.
Electrical System Evaluation
• Distribution system reliability and capacity
• Feeders and substations
• Transformers and protective equipment
• Overhead and underground infrastructure
• System loading and losses
• Asset condition and remaining useful life
• Operational risks and areas for improvement
Capital Improvement & Utility Planning
• Develop immediate, mid-term, and long-term infrastructure recommendations.
• Prioritize projects and provide estimated project costs.
• Develop replacement schedules and funding considerations.
• Recommend improvements to reliability, resiliency, and operational efficiency.

Deliverables
• Cost of Service Study
• Electric Rate Study
• Electrical System Evaluation Report
• Capital Improvement Plan
• Utility Master Plan
• Executive Summary
• Presentation to City Administration and Board of Aldermen
• Electronic and printed copies of final reports
Consultant Qualifications
• Municipal electric utilities
• Electric cost of service and rate studies
• Electric distribution system evaluations
• Utility master planning
• Capital improvement planning
• Utility financial planning
• Experience with Missouri municipal electric utilities preferred
Statement of Qualifications
1. Letter of Interest
2. Firm background and qualifications
3. Relevant project experience
4. Qualifications of the proposed project team
5. Three client references for similar projects
6. Project approach and methodology
7. Proposed project schedule
8. Do not include pricing or fee information.
Evaluation
• Experience with similar projects
• Experience working with municipal electric utilities
• Qualifications of the project team
• Project approach and understanding of the City's needs
• References
• Ability to complete the project within the desired timeframe
The City may interview selected firms before making a final selection.
Selection Process
The City will select the firm determined to be the most qualified. After selection, the City will negotiate the final scope of services and a fair and reasonable fee. If an agreement cannot be reached, negotiations may be ended and the City may begin negotiations with the next highest-ranked firm.

Submission Requirements
Statements of Qualifications must be received no later than:

Deadline: September 10, 2026
Time: 1:00 p.m.

Statements of Qualifications received after the stated deadline will not be considered.
Submit sealed Statements of Qualifications to:

Ashley Baudendistel, Deputy Clerk
City of Fredericktown
P.O. Box 549
Fredericktown, MO 63645

Hand Deliveries:
202 W. College Street
Fredericktown, MO 63645

Electronic submissions will not be accepted.
Statements of Qualifications will be publicly opened immediately following the submission deadline at 1:00 p.m. on September 10, 2026, at City Hall, 202 W. College Street, Fredericktown, Missouri. Only the names of the responding firms will be announced. Qualifications will be evaluated by the City following the public opening.
The City reserves the right to reject any or all Statements of Qualifications, waive minor irregularities, request additional information, conduct interviews, negotiate with the most qualified firm, or cancel this solicitation if it is in the best interest of the City.
Questions
Questions regarding this Request for Qualifications shall be submitted in writing to:

Ashley Baudendistel, Deputy Clerk
City of Fredericktown
P.O. Box 549
Fredericktown, MO 63645
Phone: (573) 783-3683
Email: [email protected]