02/27/2026
The Gloversville-Johnstown Joint Wastewater Treatment Facility has an immediate opening for an Administrative Aide.
Applications may be obtained at the Gloversville-Johnstown Joint Wastewater Treatment Facility or the Fulton County Personnel Department.
Duties:
Provides information over the phone and to visitors on program services and requirements, which may involve scheduling appointments, assisting individuals in applying to services or explaining procedures and program processes.
Confers with superior on department policy and operation.
Prepares letters, memoranda, reports, minutes and other documents.
Compiles data and background material to assist in various administrative/professional activities.
Maintains and processes complex records including computerized records requiring advanced knowledge of agency services and procedures.
Coordinate the maintenance of and prepare agency financial, payrolls, personnel, and attendance records.
Assists professional staff in analyzing and evaluating methods, procedures, forms, applications, etc.
Opens reviews and distributes incoming mail in accordance with staff assignments, researches, and attaches appropriate background material to correspondence.
Prepares responses to letters concerning program, policies and procedures for own or supervisor's signature.
Designs, sets up and maintains files of correspondence, documents and records.
Screens callers or visitors to determine the nature of the inquiry, answers questions on established policy and procedure, and/or refers to appropriate party or office.
Transmits instructions from supervisor to appropriate staff orally, in writing or electronically and follows up to see that instructions are followed and deadlines are met.
Orders office supplies and maintains inventory of supplies and equipment.
Supervises and participates in the collection, tabulation, and analysis of data.
Prepares a variety of reports related to work.
Schedules and arranges conferences, meetings, special events, etc.
Minimum Qualifications:
Graduation from high school, possession of a high school equivalency diploma, or a high school individual education plan diploma and either:
(A) Graduation from a regionally accredited or NYS registered college or university with an Associate's Degree in Business Administration, Business Management, Office Administration, Office Management, Secretarial Studies, Office Technology, or related field, and three (3) years of clerical or administrative experience involving operation of a personal computer; or
(B) Five (5) years of clerical or administrative experience involving the operation of a personal computer; or
(C) An equivalent combination of training and experience as defined by the limits of (A) and (B) above.
Job Type: Full-time, in person
Salary: $59,000 - $62,000 per year
Please submit applications to the Gloversville-Johnstown Joint Wastewater Treatment Facility, 191 Union Avenue, Johnstown, NY 12095. Phone: 518-762-3101. Email: [email protected]
