07/01/2026
RECORDING CLERK
About The Position
Performs responsible skilled clerical and technical work in the Office of the Circuit Court. Is deputized and administers oaths and conducts routine transactions on behalf of or in lieu of the Clerk of the Circuit Court. Performs other duties as assigned.
Pay Range: $41,662.00 – 44,357.00
Requirements
• High school diploma or equivalent supplemented by business school or college level courses or training in business administration or a related field.
• Some experience in legal field, court system, or related area.
• Knowledge of internet and software applications including Microsoft Office products; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
• Thorough knowledge of standard office terminology, procedures and techniques.
• Ability to operate a variety of office equipment including a personal computer and other information processing equipment, a computerized cash register, and video recording equipment
• Ability to communicate effectively and tactfully with the members of the legal profession, law enforcement agencies, and fellow workers.
• Ability to perform basic arithmetic computations
• Ability to read and understand legal documents
• Ability to follow oral or written instructions; learn various functions and operations of the Circuit Court; and appropriately handle sensitive information and maintain confidentiality.
• Subject to a complete criminal history and Child Protective Services background search with acceptable results.
• Must also be able to perform the job as described in the Physical and Environmental Demands section of this job description.
Responsibilities
• Provides first point of customer service to the public by responding to routine requests for
information; greets and assists public in locating public records, answer and direct phone
calls.
• All documents are recorded and indexed in the Commonwealth of Virginia Electronic Recordation System, using software to number and validate documents.
• Issues various licenses to the public by entering prescribed information on application forms, receiving and recording fee payments, issuing receipts, administering oaths when required, and completing licenses by stamping or machine printing information on standard forms.
• Prepares a variety of legal instruments such as judgments, financing statements, subpoenas, fieri facias, on standard forms which require the insertion of names, action to be taken, and other required information.
• Calculates taxes and fees, using appropriate schedules, for various legal transactions.
• Qualifies public officials and notaries public by ascertaining that required documents are in order and administering the appropriate oath.
• Indexes legal documents such as deeds, wills, and licenses into the computerized system.
• Regular and reliable attendance.
Other Duties
• Performs additional duties to support operational requirements as apparent or assigned.
Education, Experience and Skills
Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education such as college.
• High school diploma or GED, and at least 1 year work experience that includes interaction with the public, data entry, and automated recordkeeping or bookkeeping.
OR
• 2 years’ work experience that includes interaction with the public, data entry, and automated recordkeeping or bookkeeping.
OR
• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.
Preferred:
• Prior experience in Circuit Court Clerk’s Office.
Certifications/Licenses/Other Requirements:
• Required to successfully pass a pre-employment background check.
Knowledge, Skills, Abilities and Other Characteristics:
Job Knowledge:
• Knowledge of basic office procedures, including customer service and recordkeeping.
Reading:
• Advanced: ability to read and understand complex statutes, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents.
Writing:
• Intermediate: ability to write reports, prepare business letters, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
Math:
• Intermediate: ability to deal with number systems; simple formulas, practical application of fractions, percentages, ratios/proportions and measurement.
Communication Skills:
• Basic: provides basic information to others outside direct reporting relationships on procedures or general policies. Contact may require the consideration of different points of view to reach understanding and gain cooperation and acceptance of ideas.
Independence and Decision-Making:
• Requires General Direction: normally performs the job by following general instructions or established standard operating procedures and/or policies. There is some discretion when making decisions among a few easily identifiable choices of the appropriate procedure or policy to apply to duties. Performance is reviewed frequently.
Technical Skills:
• Basic: uses standard technical skills appropriate to the assigned and apparent job responsibilities. Demonstrated knowledge of Microsoft Office (Excel and Word, Outlook) and ability to learn and effectively use systems and software used in Clerks Office.
Fiscal Responsibilities:
• No budgetary/fiscal responsibilities.
Supervisory Responsibilities:
• No responsibility for direction or supervision of others.
Other Characteristics:
• Frequent change of tasks.
• Work may be tedious or exacting.
• Performing multiple tasks simultaneously.
• Working closely with others as part of a team.
• Constant interruptions and requests for service
• May require dealing with angry, frustrated and/or upset individuals.
Physical Conditions & Additional Information
Physical Demands:
• Sedentary Work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must be able to remain in a stationary position more than 50% of the time.
• Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).
• You must constantly operate a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
• Must occasionally move about inside the office to access file cabinets, office machinery, etc. and must constantly position self to maintain files in file cabinets.
Machines, Tools, Equipment, Software and Hardware:
• Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.
Work Environment:
• Work is performed in an office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
• The noise level in the work environment is usually moderate.
• Training is done in-house and by webinar with State training module. Some training courses may require travel and overnight stays.
INSTRUCTIONS:
Submit Resume’ (relevant work experience only)
3 work references with full name and phone number or email
Handwriting sample ( at least 3 full sentences)
Cover letter
TO: Diane H. Mumford, Clerk, Lancaster County Circuit Court, P.O. Box 99, Lancaster, Va. 22503 or [email protected] before July 31, 2026.
