09/01/2026
The deadline for the Request for Proposal (RFP) for Food Services at a Gala has been extended through September 4, 2026.
Request for Proposal (RFP) for Food Services at a Gala
1. Introduction Lumbee Tribe is seeking proposals from qualified catering service providers to deliver food services for our upcoming gala event. This event is a formal fundraising gathering for Lumbee Tribe Indian Child Welfare and we require a catering partner who can provide high-quality cuisine and impeccable service.
2. Event Details
Event Name: Lumbee Tribe Gala Benefiting Indian Child Welfare (ICWA)
Date: December 12, 2026
Time: 6:00 pm
Location: Shahbain Farms & Event Center, 469 Posey Farm Road, Raeford, NC 28376
Number of Guests: 600
Dining Style: Plated Dinner
3. Scope of Work The selected vendor will be responsible for providing the following services:
Menu development in coordination with event organizers.
Preparation, delivery, and service of food and beverages.
Provision of necessary dining equipment (plates, cutlery, etc.).
Professional service staff for food and beverage service.
Setup and breakdown of catering equipment and service stations.
Compliance with all local health and safety regulations.
4. Proposal Requirements Interested vendors should submit a proposal that includes:
Company overview and relevant experience in catering high-profile events.
Proposed menu options with pricing.
Staffing plan, including the number of servers and kitchen staff.
Sample session with Selection Committee.
References from past clients.
Proof of licenses, permits, and insurance coverage.
Sustainability practices (if applicable).
5. Evaluation Criteria Proposals will be evaluated based on the following criteria:
Quality and variety of menu samplings to Selection Committee.
Experience in catering large-scale, formal events.
Pricing and overall value.
Professionalism and quality of service.
References and client testimonials.
Compliance with health and safety regulations.
6. Submission Instructions
Deadline for Submission: September 4, 2026
Submission Method: Email to [email protected] or mail to Lumbee Nations Tribal Programs, Inc., Attn: Procurement, 6984 NC Hwy 711, Pembroke, NC 28372
Contact for Questions: Jawana Jacobs, [email protected], 910-522-5160
7. Selection Process & Timeline
RFP Released: August 17, 2026
Selection Committee Interview/Sampling: Week of September 14, 2026
Event Date: December 12, 2026
We look forward to receiving your proposal and the opportunity to work together on a successful gala event. Thank you for your interest!