09/22/2026
Washington Square West Annual Meeting and Election Notice
Location to be Announced.
Resolution of the Board of Directors of the Washington Square West Civic Association
Setting the 2026 Annual Meeting; Fixing the Record Date; Issuing a Call for Candidates; and Authorizing Electronic Voting
WHEREAS, the Washington Square West Civic Association (the “Association”) holds an Annual Meeting of Members to conduct Association business, including the election of Directors; and
WHEREAS, the Board of Directors (the “Board”) wishes to set the date and time for the 2026 Annual Meeting, fix a record date for determining Members entitled to notice and to vote, approve and publish a call for candidates, and authorize the use of secure electronic voting, all consistent with the Association’s Bylaws and applicable law;
NOW, THEREFORE, BE IT RESOLVED that:
Annual Meeting Date and Time.
The Association’s 2026 Annual Meeting of Members shall be held on Tuesday, November 10, 2026, at 7:00 PM Eastern Time (the “Annual Meeting”). The meeting location shall be specified in the official Notice of Annual Meeting.
Record Date.
For purposes of receiving notice of and voting at the Annual Meeting, the record date is fixed as Tuesday, October 13, 2026 at 11:59 PM Eastern Time (the “Record Date”). Only Members in good standing as of the Record Date shall be entitled to vote.
Notice.
The Secretary is directed to provide notice of the Annual Meeting in accordance with the Association’s Bylaws, including the date, time, place, agenda, and the candidate summaries described below.
Call for Candidates (Nominations).
The Board approves the “Call for Candidates” language attached to this Resolution as Exhibit A and authorizes the Secretary to distribute it via the Association’s usual channels (website, email, social media, and/or meeting announcements). All candidate materials must be received prior to the beginning of the meeting on October 13, 2026. Candidate submissions shall follow the requirements set forth in Exhibit A.
Electronic Voting Authorized.
The Board hereby authorizes electronic voting for the Annual Meeting, including the election of Directors and any other matters properly brought before the Members, subject to the Bylaws and applicable law. Electronic ballots shall be made available only to Members of record as of the Record Date, with appropriate measures for member authentication and ballot secrecy. The Secretary (or designee) is authorized to select and configure a electronic platform, set reasonable opening and closing times for the voting window (which may include advance voting prior to the Annual Meeting and/or live voting during the meeting), and appoint one or more impartial inspectors of election to oversee the tally and certify the results. Members who require an accommodation or a paper ballot shall be provided a reasonable alternative method to vote.
General Authority.
The officers of the Association are authorized and directed to take all actions reasonably necessary to carry out the intent of this Resolution.
Exhibit A — Call for Candidates (Board of Directors)
Deadline: All application materials must be received prior to the beginning of the October 13, 2026 meeting.
How to Apply:
Email [email protected] with the subject line “Board Candidate – [Your Name]” and include:
One-page Statement (max 1 page): Describe your interests and qualifications for serving on the Board of Directors.
One-paragraph Summary: Provide a concise paragraph summarizing your statement. This summary will be included in the Notice of the Annual Meeting that is sent to Members.
Participation History: Indicate at least two (2) Board or Committee meetings you attended in the last 12 months (identify the meeting dates and, if a committee, which one).
Sharing Preference: State whether you are willing for your full one-page statement to be shared publicly with Members in addition to the one-paragraph summary.
Eligibility & Notes:
Candidate materials must comply with the length and content requirements above to be considered.
The one-paragraph summary will be used in the official Annual Meeting notice and/or voter guide.
Submission does not guarantee nomination; all nominations are subject to the procedures in the Bylaws.
Key Dates for Members:
Record Date to Vote: October 13, 2026 at 11:59 PM ET
Annual Meeting: November 10, 2026 at 7:00 PM ET (access details in the official notice)
Electronic Voting: Instructions will be included in the Annual Meeting notice. Members who need assistance or a paper ballot may contact [email protected]
