MultcoCOAD is a branch of NVOAD.org and of ORVOAD - https://orvoad.communityos.org/cms/
DRAFT GUIDING document below
Multnomah County Community Organizations Active in Disaster
MultCo COAD, Meeting Agenda
Date/time/location
FULL membership Meetings are held on the 3rd Tuesday of every EVEN month from 1400hrs to 1600hrs
(ORVOAD meetings are held on the 3rd Tuesday of every ODD month) Meetings
are held at:
the Multnomah County Building, 501 SE Hawthorne, Portland OR 97214
Conveniently located along several mass transit routes (4, 10, 14, 6 and street car)
1345 – 1400 Refreshments and Networking – Please remember to bring at least 30 copies of your organization’s information as well as any event announcements and your business cards.
1400 - 1405 - Review of Mission and Agenda
1405 – 1415 Introductions and call for Additional Agenda items
1415 – 1425 2 Organizational Presentations (pre-scheduled)
During this time organization have been asked to address the following:
a) Name and mission of organization
b) Who is allowed to access/activate and how they are accessed during a disaster
c) What tasks does organization perform prior to, during and/or after a disaster
d) What does organization do during daily operations? To schedule your Organizational Presentation for a future meeting, contact the chair/Presentations limited to 5 minutes.
1430 – 1440 10 minute training session or incident After Action or Lessons Learned
Review Action items from previous meeting and assigned tasks
1440 - 1510 General - Round the room (any announcements for events should be accompanied by an electronic handout and/or 30 copies)
1510 -1545 Other???
1600 Adjourn
Multnomah County Community Organizations Active During Disaster (MultCo COAD) &
Multnomah County Citizen Corps (VIPS, N.Watch, Fire Corps, MRC & CERT)
Shared Mission Statement
This coalition is based on the National VOAD concept Project and response based facilitation of the: collaboration, coordination, cooperation, and communication between citizen volunteers, faith based, civic/humanitarian organizations, private industry and public agencies through: mitigation, preparedness, response and recovery efforts. (Steve Bullock looking to find federal language)
Goals
• Incorporate the Multnomah County Equity and Empowerment Lens
• Educate local and county government agencies, humanitarian organizations and the general public about 'who we are and what we do"
• Work together to identify 'unmet needs'
• Increase our understanding of what role each organization plays. This level of knowledge about our individual organizations will increase our ability to communicate needs and resources when time is of the essence
• Share knowledge that will allow us to do all the work necessary with less effort and overlap.
• Address special needs populations (Language, Cultural, Animal Owners, Elderly, People with Disabilities).
• Support coordinated training and exercise opportunities
Objectives:
• While attending meetings, discuss the existence and efforts of COAD and Citizen Corps, distribute contact information of partner organizations, thereby strengthening cooperative, non-duplicative efforts while simultaneously offering additional support to organizations.
• At least annually review county hazard annexes, discuss roles and responsibilities, and activation procedures for organizations listed – confirm information listed and add any additional organizations where appropriate.
• Serve as subject matter experts for County EOC as well as planning, outreach, training, and exercises.
• Host at least 10 minute training sessions and discuss recent ‘incidents’ at every meeting
Proposed Projects for 2014 – 2015 (this list can be expanded, please feel free to submit projects you deem appropriate for council/COAD approval).
• Alert and Notifications exercise
• Donations Management plan – contact = Sam Pellecer, [email protected] / 503-539-6083
• Volunteer management plan –to include Spontaneous Volunteer Management
• Welfare Check curriculum development and training
• 4 Map Your Neighborhood Train the Trainer workshops – Steve Bullock
• Finalize the COAD Questionnaire and develop a comprehensive database of resources, (both personnel and materials) and a system of maintenance. For Additional Information
Citizen Corps (http://www.citizencorps.gov) and the COAD (a community interpretation and ‘arm’ of the National organization http://www.nvoad.org ) Affiliate programs (http://www.ready.gov/citizen-corps-affiliate-programs)
Expectations of Representatives at
Multnomah County COAD and Citizen Corps meeting
Individuals attending the meeting on behalf of the following organizations:
• Volunteers in Police Service
• Community Emergency Response Teams
• Fire Corps
• Medical Reserve Corps (attempt to represent Medical & Mental health issues)
• USA on Watch
• COAD (2 representatives)
Will, – through a reasonable effort,
• Contact all local groups of same name to obtain their input on topics including but not limited to:
o Issues discussed at Citizen Corps meetings
o Training desired
o Projects needing assistance or promotion
o Calendar items
o Funding needs
o Other
• Represent the above input at meetings
• Disseminate information obtained during county meetings to group leaders (of same name) distribute minutes from meeting to their constituents.
• Maintain an up-to-date contact list of groups (of same name) within county (this may be replaced with database when it is up and running). Voting Members
Each organization listed above will have ‘One’ vote, but may send as many representatives to the meeting as they wish. COAD and Citizen Corps
Expectations of Representatives at the Steering Committee meeting
Individuals attending the meeting will, through a reasonable effort:
• Obtain from organization(s) represented - input on topics including but not limited to:
o Issues discussed at meetings or in advance of events
o Training desired
o Projects needing assistance or promotion
o Funding needs
o Other
• Disseminate information obtained during county meetings to group leaders (of same name)
Expectations of COAD and Citizen Corps as an Organization
• Minutes will be taken and distributed within two weeks of meeting.
• Reminders will be sent two weeks prior to meetings (minutes may be attached to these emails)
• Membership shall read all attachments and provide input and direction. Currently serving as representatives:
NEED TO CREATE FOR MULTNOMAH COUNTY
Multnomah County Interfaith Initiative
Barbara Willer, [email protected] / 503-819-9590
Multnomah County Citizen Corps Official Representative/Multnomah County Office of Emergency Management
Steve Bullock, [email protected]/503-988-4233
Volunteers in Police Service
Deputy Joe Graziano - [email protected] / 503-496-1681
Community Emergency Response Teams/NET
Jeremy VanKuren - [email protected] / 503-849-1206
Fire Corps
????- email/ phone
Medical Reserve Corps
Jerusha Kasch, [email protected] / 503-988-3663 x22999 # or Zumana Rios [email protected] / 503-988-3663 x26115
Mental Health/Coordinating: TIP, CISM, Animal Assist, Chaplains, etc
Alice Busch, [email protected] / 503-988-6552
Office of Neighborhood Involvement/Neighborhood Watch
Nickole Cheron, [email protected] / 503-823-9970
Community Involvement
Robb Wolfson, [email protected] / 503-988-3450
Animal related issues
Charles Poetz, [email protected] / 503-789-2789
Transition PDX, Local Energy Assurance Program LEAP, East Portland Action Plan, Portland Permaculture, PREPOregon
Jeremy O’Leary, [email protected] / 503-610-2393
Amateur Radio (HAM/AARL, ARES)
Nathan Hersey, [email protected] / 841-217-8274
Food Bank
Dean Alby, [email protected] / 971-313-8286
Oregon Voluntary Organizations Active in Disaster
Steve Courtney, [email protected] / 503-408-0606 & 503-334-6164
211
Troy Hammond, [email protected] / 503-416-2620
Red Cross
???? Responsible for taking Meeting Minutes (and sending minutes to group) –
????? Responsible for sending meeting reminders 1+ week in advance of meeting (with minutes and agenda attached) -???????? Responsible for Chairing meetings (unless passed to another responsible party)
Responsible for Providing ‘Attachments’ to Dana Robinson – anyone who has information they wish to distribute to the full membership
Responsible for updating Agenda and related documents and posting to google and page
Responsible for updating page
Alice, Jeremy, others? Again, as stated, these meetings are ‘open’ and any number of representatives from these (or other) organizations are encouraged to attend. If you have any questions or concerns, comments or suggestions, please contact the appropriate representative.
