09/09/2014
Job posting: City Secretary
The City of Ropesville is seeking a qualified person to fill the position of City Secretary.
The City Secretary is a professional position appointed by the City Council and is responsible for the preparation and documentation of City Council meetings and other public gatherings. The City Secretary is also responsible for attendance at and minute preparation for all public meetings of the City Council. All official records such as contracts, ordinances, resolutions, and agreements must be kept and maintained. The City Secretary researches records for staff, Council and the public. The City Secretary participates in the development and administration of the city budgets. This position requires a working knowledge of local and state laws, city and departmental policies and procedures, city records, and secretarial skills.
Job Requirements
Education, training, experience:
ESSENTIAL JOB FUNCTIONS:
Duties include but are not limited to the following:
• In accordance with the Texas Open Records Act, prepares and posts agendas for all City Council Meetings as necessary.
• Acts as Records Management Officer and oversees the City’s records retention program.
• Researches and releases public information in accordance with the Texas Open Records Act.
• Authenticates by signature and records all ordinances, resolutions, and proclamations of the City.
• Schedules and oversees all City elections in accordance with the Texas Election Code and any other applicable law.
• Responds to inquiries and open records requests from staff, board members, and citizens regarding ordinances, policies, regulations, City activities, and resolves problems or complaints.
• Establishes and maintains effective working relationships with staff and the general public.
• Receives petitions, initiatives, and referendums and applications for office, and verifies applications and petitions on behalf of the City. Timely and accurately update the City’s website and correspond with residents as directed.
• At a minimum, must attend annual training provided by the Texas Municipal League or on other relevant topics. Possible overnight travels.
• Responsible for Water Bills through RVS System.
PHYSICAL REQUIREMENTS
• Work is confined mainly to an office setting
• Must be able to sit or stand for long periods performing keyboarding, computer work, filing, copying, and other administrative duties.
• Must be able to move about the office and bend or stoop to retrieve files; lift books, or other materials weighing up to 30 pounds.
• Must be able to drive a vehicle to purchase supplies or equipment; to prepare for or attend meetings and events
• Must possess mental acuity for attention to accuracy and detail.
• The City of Ropesville is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (ADA), the City of Ropesville will provide reasonable accommodations to qualified individuals with disabilities.
EDUCATION, TRAINING, EXPERIENCE
• Experience as a City Secretary is highly desired.
• Five or more years of progressively responsible administrative support experience in municipal administration (working with a City Council is preferred) with strong skills in the use of quickbooks; or an equivalent combination of education, training, and experience is required.
• Ability to maintain effective and respectful work relationships.
Applications can be obtained from the city hall or call city hall at 8065620168